Job Information
Aston Carter Office Support Specialist in Westmont, Illinois
Job Title: Office Support SpecialistQualifications:
-Associate degree minimum
-Minimum three years of experience in Administration, Customer Service, Accounting, and/or Purchasing
-Three years of experience using MS Office, Excel, Word, Outlook
-Industry experience (preferred)
Work Environment
The work hours are 8-5pm or 9am-5:30pm, Monday to Friday, with some overtime required. Hours can be flexible.
Job Description
We are seeking an Office Support Specialist whose responsibilities are dynamic, encompassing multiple departments including customer service, finance/accounting, and supply chain. This role involves supplementing the work of other team members, including some who are remote, across these departments.
Responsibilities:
Administrative
o Answer telephone calls and emails
o Order company supplies on a routine schedule to ensure adequate stock
o Administrative support or special projects assigned by management team members
o Mailing and/or filing/scanning documents
o Organize promotional mailings or other official correspondence
Customer Service
o Correspond with customers on products, pricing, availability, order status or returns
o Enter information into and complete price quotes using quote templates
o Routine customer service duties such as order entry in ERP software system
Supply Chain
o Receive inbound products from vendors into ERP software system
o Communicate with vendors regarding ship dates and availability
o Review receiving paperwork for completeness/accuracy
o Allocate received products to customers
o Provide associated documentation to the warehouse team
Accounting/Finance
o Record customer payments in ERP software system
o Scan checks for deposit
o Follow company procedures for follow-up with customers for past-due payments
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.