NHS Human Services, Inc.

Summary The primary purpose of the work of the incumbent is to provide operational administrative support for the Development Office; manage the departmental budget requisition and tracking process; conduct prospect and donor research in support of departmental efforts; coordinate and manages departmental travel; coordinate office supply inventory and organization; serve as departmental timekeeper; and perform other related duties as assigned. Responsibilities As the Development Assistant for Operations, you will: Manages invoice payments for department, including entering requisitions in Oracle and managing departmental purchase card. Reconciles Development Office spending and maintains budget log data entry to assist Senior Development Officer for Operations in creating detailed budget analyses (e.g., P&L by development program, team, or fundraiser). Creates weekly and monthly budget reports. Arranges expense reimbursements for Development Office staff. Conducts prospect and donor research as needed, with guidance from the Development Associate for Research. Creates bios for events and meetings and assists with simpler research tasks (capacity checks, questions about specific facts). Updates records in Raiser ‘s Edge database with current research findings and biographical information. Serves as liaison with LexisNexis. Assists with compilation of articles for the weekly development News Manager digest. As skills grow and time allows, we expect that research will take an increasing share of the incumbent ‘s role. Maintains and oversees time and attendance records for all Development Office staff. Answers Development Office central phone lines and distributes all incoming mail. Maintains office supply inventory, requisitioning supplies as needed. Organizes and maintains order of supply room. Coordinates use of conference room for departmental and other Gallery staff. Provides back-up coverage to executive assistant to Chief Development Officer. Assists with logistical arrangements (parking, courier services, etc.) for departmental staff as needed. Requirements Conditions of Employment U.S. Citizenship or National This employer participates in the e-Verify program. See "Other Information" section regarding Selective Service requirements. All required documents must be submitted by 11:59PM EST on closing date. REQUIREMENTS: Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Qualifications Candidates must meet the Qualifications Standards Handbook requirements for the NF-301-7. Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the NF-5 level in the Federal service, logging donor information. Writing Sample: Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions. An equivalent combination of education and experience is fully qualifying and meets the minimum qualification requirements. Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application. Budgeting – Skill in managing and maintaining a budget. Research – Ability to research donors and prospects and present findings. Administration – Knowledge of administrative operations and processes for an office. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement. Education Are you using education to qualify? Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. Additional Information The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer. • More than one selection may be made from this vacancy announcement. • Some positions may require completion of a probationary period of up to 1 (one) year. • AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION. • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government. EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information Selective Service Registration: http://www.sss.gov/