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Contract Specialist II

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Contract Specialist II

Salary

$56,906.00 - $99,586.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

24-08612

Department

Dept of Transportation

Division

Secretary

Opening Date

07/03/2024

Closing Date

7/17/2024 11:59 PM Eastern

Job Class Title

Contract Specialist II

Position Number

60027229

Salary Grade

NC17

• Description

• Benefits

• Questions

Description of Work

This is a repost. Previous applicants must reapply to be considered.

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The Purchasing Section is responsible for the purchase of all required commodities and/or services for the operation and maintenance of our state-maintained highways and roads. The Section is also responsible for the competitive procurement process within the Department of Transportation in accordance with General Statutes 143 and 136, the Administrative Code, and established policies and procedures. In addition, the Section contracts for highway construction/maintenance projects Statewide. The competitive bidding process ensures monies are expended in the most efficient and effective manner governing all contracting efforts providing the best value to the State.

The primary purpose of this position is to independently develop, negotiate, and administer various highly complexed essential procurement contracts many of which are in excess of $1M. This position will manage the critical contract formation stage (planning, pre-solicitation, development, evaluation, and award). This position will assist as needed in the review and/or approval of Procurement Specialist documentation and/or work. This position will work with program managers to ensure and clearly document intricate complex specifications in clear measurable milestones in all contractual agreements’ components such as terms and conditions, pricing, contract duration, specification/requirements, performance measures and outcomes, task, activities, deliverables, required certifications, and required pre-qualification. This position negotiates with prospective Vendors on behalf of the State and the Department. The ability to establish and maintain a good working relationship with NCDOT employees of different levels, Management, Vendors, and outside agencies employees is required for this position. Additional duties as assigned.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Demonstrated work experience of large, complex, cross-functional procurement environment with solid knowledge of purchasing methods, procedures, and considerable working knowledge of General Statutes, Administrative Code, NC Procurement Manual, and State Term Contracts.

• Demonstrated ability to develop and negotiate strategies and procedures promoting measurable contract requirements.

• Experience developing presentations and facilitating workshops and training programs.

• Demonstrated experience creating, editing, reviewing solicitation documents to include, as required, coordinating, and facilitating evaluation committees, providing supervision, conducting vendor negotiations, and facilitating award recommendations for: RFQ, IFB, and RFP.

• Demonstrated ability to explain and interpret policies in a clear, concise manner

• Demonstrated experience responding professionally to crises situations to minimize impact to agency through solid negotiations.

• Experience organizing and writing extensive and complex technical information into specifications, reports, tabulations and drawings or special requirements as needed according to State and/or project requirements including maintaining proper record keeping and documentation from initiation through contract life.

Additional Expectations:

• Ability to work independently, provide prompt and courteous customer service to internal and external customers.

The following Management Preference is not required, but applicants that possess this experience is preferred:

• SAP and Ariba experience in the review and execution of requisitions, purchase orders, and other procurement processes.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Bachelor's degree in business or related area from an appropriately accredited institution and four years of progressive procurement or contract administration experience; or equivalent combination of education and experience.

Necessary Special Requirements Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Supplemental and Contact Information

Joni Robbins

919-707-2621

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments:

There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Which of the following best describes your level of experience of large, complex, cross-functional procurement environment with solid knowledge of purchasing methods, procedures, and considerable working knowledge of General Statutes, Administrative Code, NC Procurement Manual, and State Term Contracts?

• None

• Less than 2 Years

• 2-5 Years

• 5 or More Years

  03

  Explain how you have experience of large, complex, cross-functional procurement environment with solid knowledge of purchasing methods, procedures, and considerable working knowledge of General Statutes, Administrative Code, NC Procurement Manual, and State Term Contracts.

  04

  Which of the following best describes the level of ability you have demonstrated developing and negotiating strategies and procedures promoting measurable contract requirements?

• None

• Less than 2 Years

• 2-5 Years

• 5 or More Years

  05

  Explain how you have demonstrated the ability to develop and negotiate strategies and procedures promoting measurable contract requirements.

  06

  Which of the following best describes your level of experience developing presentations and facilitating workshops and training programs?

• None

• Less than 2 Years

• 2-5 Years

• 5 or More Years

  07

  Explain how you have experience developing presentation and facilitating workshops and training programs.

  08

  Which of the following best describes your level of experience in creating, editing, reviewing solicitation documents to include, as required, coordinating, and facilitating evaluation committee, conducting vendor negotiations, and facilitating award recommendations for RFQ, IFB, and RFP?

• None

• Less than 2 Years

• 2-5 Years

• 5 or More Years

  09

  Explain how you have experience in creating, editing, reviewing solicitation documents to include, as required, coordinating, and facilitating evaluation committee, conducting vendor negotiations, and facilitating award recommendations for RFQ, IFB, and RFP.

  10

  Which of the following best describes your level experience responding professionally to crises situations to minimize impact to agency through solid negotiations?

• None

• Less than 2 Years

• 2-5 Years

• 5 or More Years

  11

  Explain how you have experience responding professionally to crises situations to minimize impact to agency through solid negotiations.

  12

  Which of the following best describes your level of experience organizing and writing extensive and complex technical information into specifications, reports, tabulations and drawings or special requirements as needed according to State and/or project requirements including maintaining proper record keeping and documentation from initiation through contract life?

• None

• Less than 2 Years

• 2-5 Years

• 5 or More Years

  13

  Explain how you have experience organizing and writing extensive and complex technical information into specifications, reports, tabulations and drawings or special requirements as needed according to State and/or project requirements including maintaining proper record keeping and documentation from initiation through contract life.

  Required Question

Agency

State of North Carolina

Address

NOTE: Apply to the department listed on postingAn Equal Opportunity Employer, North Carolina, State Government

Website

http://www.oshr.nc.gov/jobs/index.html

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