Job Information
Maui Economic Opportunity, Inc. Receptionist in Wailuku, Hawaii
Apply directly at www.meoinc.org
SUMMARY:
Serves as a receptionist to the administration offices of MEO. Operates multiline telephone system to answer incoming calls and directs callers to appropriate personnel. Performs a variety of clerical and/or routine receptionist tasks in an office environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Retrieves messages from voice mail and forwards to appropriate personnel.
Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department.
Answers questions about the organization and provides callers and general public with address, directions, and other information.
Greets on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitors' access to facilities.
Maintains Xerox and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Opens, dates, stamps and routes mail to executive director or designee for review.
Logs all monies received; logs and forwards to the fiscal department.
Logs checks and cash into receipt books.
Date stamps and logs all incoming requisitions.
Filing of cash disbursements, cash receipts and general journal batches and verifies documentation and signatures.
Gathers and assembles material and data for correspondence, letters, reports and proposals.
Reviews collected data and forms for completeness and accuracy.
Copies data records and reports and tracks information as assigned.
Assists with clerical support for the Board of Directors, as needed.
Maintains administrative files and indexes.
Takes and secures reservations for MEO classrooms and conference rooms.
Refers concerns relating to classroom usage to the CEO.
Maintains a high level of customer service ensuring that clients needs are met.
Serves as a backup to the Purchasing Specialist to run daily errands to financial institutions and delivering mail and packages between MEO locations.
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