NHS Human Services, Inc.

GENERAL DESCRIPTION: Compile and keep personnel records. Record data for each employee and prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

• Answer the phone and provide answers to the inquiries that the external or internal person has about the Organization and department.

• Assist HR Specialist in Wellness Activities

• Assist HR Specialist in process of recruitment and Job Fairs

• Completion of employment verifications and certifications

• Completion of unemployment documents from the Department of Labor and Human Resources.

• Assist in the reception area

• Orientation and determination of quarantine periods by Covid-19.

• Receipt of suppliers and couriers in the receiving area.

• Examine employee files to answer inquiries and provide information for personnel actions.

• Collaborate in special projects with the Human Resource Generalist such as benefits wellness activity and others

• Search employee files to obtain information for authorized persons and organizations.

• Compile and prepare reports and documents about personnel activities, such as active employees, rotation, FMLA reports, OSHA, Department of Labor, active employees, personnel files reports, employee profiles, and compliance reports.

• Manages human resources file room, ensuring order and confidentiality of HR information.

• Process, verify, and maintain personnel-related documentation.

• Record data for each employee in the human resources platform, including such information as addresses, weekly earnings, absences, supervisory reports on performance, and dates of and reasons for terminations.

  EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

• Bachelor’s degree in business administration with a concentration in Human Resources, Office Administration or related field.

• At least one (1) years of related experience.

• Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.

• Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

• Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

• Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

• Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

• Time Management — Managing one's own time and the time of others.

• Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.

  PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends are a core part of this position. Frequent internal contacts with employees throughout organization required.

  DISCLAIMER:

• The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

• An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.