Job Information
University of Illinois Finance and Admin Coordinator - Chemical & Biomolecular Engineering - 1025373-6689 in Urbana, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12014829 Finance and Admin Coordinator - Chemical & Biomolecular Engineering
University of Illinois at Urbana-Champaign
The Department of Chemical and Biomolecular Engineering is searching for a Finance and Admin Coordinator that will operate under the direction of the Associate Director of Finance and Administration for the Department of Chemical and Biomolecular Engineering (ChBE), provide financial and administrative oversight, reporting, and analysis in the department as well as assist in the ChBE Student Services Office.
Duties & Responsibilities
Finance:
Conduct financial oversight, analysis, and reconciliation of 400+ accounts for all expense types including state, ICR, self-supporting, federal, and private grants, and gift/endowment funds.
Prepare reports, gather financial and academic data, and track and analyze departmental expenditures for all department funds.
Oversee departmental expenditure approvals and purchasing
Process any necessary expense, budget, and/or salary transfers on behalf of ADFA.
Assist ADFA with devising strategies to manage faculty research accounts, manage short-term deficits, ICR restructuring, and start-up funding for faculty.
Review/approve student account and foreign national payment requests
Assist the ADFA to formulate summer instructional budget requests.
Other assignments as necessary to further the mission of the unit.
Administrative Responsibilities:
In the absence of the Associate Director of Finance and Administration (ADFA), oversee operations in the Department of Chemical and Biomolecular Engineering office which includes temporary supervision of office staff.
Assists the ADFA with administrative needs of the department.
Assists ADFA with approval of bi-weekly timesheets for student workers (classroom assistants and tutors)
Other assignments as necessary to further the mission of the unit.
ChBE Student Services Office (Budgets):
Work with the Undergraduate (UG) Program Coordinator and Graduate Program Coordinators on developing and administering their program budgets.
Work with the UG Program Coordinator and Graduate Program Coordinators on developing and administering annual RSO and student organization budgets and review/approve expenditures all while following university policies and guidelines.
ChBE Student Services Office (Operations):
Assist the ADFA with administering the UG Program and Graduate Program for the Department of Chemical and Biomolecular Engineering.
Other assignments as necessary to further the mission of the unit.
Required Qualifications
Bachelor\'s degree in business administration, management or a field related to position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master\'s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Preferred Qualifications
Master\'s degree in business administration, management, or a field related to the position
Five (5) years of professional experience in business, financial/account management and/or budgeting.
Successful candidates will have:
Knowledge of University operational procedures and accounting systems including knowledge of expenditure allowability and departmental and campus policies.
Thorough knowledge of compliance regulations surrounding campus, state, federal, and industrial financial support, knowledge of applicable accounting and auditing principles
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
Ability to prep re reports and proposal with minimal oversight.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Ability to analyze and develop guidelines, procedures, and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
Ability to manage a budget and work within the constraints of that budget.
Results oriented with strong organizational and time management skills.
Ability to communicate effectively with others.
Ability to effectively and efficiently utilize administrative processes, procedures and systems.
Extensive knowledge with commonly employed software, databases and web applications including Excel
Ability to work independently and effectively organize and prioritize multiple tasks.
Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
Working knowledge of the University of Illinois, state, federal, private, and institutional policies and procedures.
Proven tr