Job Information
Mississippi Employer Accounts Payable & Receivable in Tupelo, Mississippi
An Accounts Payable and Receivable (A/P & A/R) job description in a manufacturing setting would involve managing the company's financial transactions with both suppliers (payable) and customers (receivable), including processing invoices, verifying accuracy, collecting payments, reconciling accounts, and ensuring timely payments are made and received, while adhering to established accounting procedures and collaborating with various departments within the manufacturing facility to maintain accurate financial records.
Key Responsibilities:
Invoice Processing:
Receive and review supplier invoices for accuracy, including pricing, quantities, and coding.
Verify purchase orders against invoices to ensure alignment.
Enter invoices into the accounting system and route for approval.
Identify and resolve invoice discrepancies with vendors.
Payment Processing:
Prepare payment batches for approved invoices.
Monitor payment due dates and ensure timely payments to vendors.
Manage vendor relationships and address payment inquiries.
Customer Invoicing:
Generate and distribute customer invoices based on sales orders.
Ensure accurate pricing and billing details on invoices.
Monitor outstanding invoices and follow up on overdue payments.
Collections:
Contact customers with past due accounts to initiate collection efforts.
Negotiate payment plans with customers as needed.
Escalate collection issues to management for further action.
Account Reconciliation:
Regularly reconcile vendor and customer accounts to identify discrepancies.
Investigate and resolve account discrepancies with vendors and customers.
Reporting:
Prepare and analyze accounts payable and receivable aging reports.
Generate financial reports for management review
Compliance:
Adhere to all relevant accounting and tax regulations.
Maintain proper documentation and records for audit purposes.
Required Skills and Qualifications:
Strong understanding of accounting principles and practices
Proficiency with ERP systems (e.g., SAP, Oracle)
Excellent attention to detail and accuracy
Strong communication and interpersonal skills for vendor and customer interactions
Ability to prioritize tasks and meet deadlines
Basic understanding of manufacturing processes and terminology
Specific Considerations for a Manufacturing Setting:
- Inventory Management:
May need to coordinate with the inventory team to ensure accurate invoice processing related to raw materials and finished goods.
- Production Orders:
May be involved in processing invoices related to production orders and associated costs.