NHS Human Services, Inc.

Job Details Job Location Tumwater, WA Position Type Full Time   Job Category Admin - Clerical Description IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both Government and Corporate Clients. IBEX was named to the INC 5000 list of fastest-growing companies four years in a row and most recently won the 2024 US Health & Human Services Woman Owned Small Business of the Year Award. IBEX has grown substantially year over year since its founding in 2012. At IBEX, our core values are exemplified through our people, products/services, processes, and daily activities! If you have the skills and experience and align with these core values, this position is for you! Passion for Success Committed to collaboration and innovative thinking Respectful of all perspectives and dedicated to teamwork Do the right thing, even when no one is watching Improving businesses & communities through collaborative solutions Human Resources Environmental, Social, and Governance Statement At IBEX, we recognize that our employees are our greatest asset and the foundation of our success. The Human Resources department is at the forefront of embedding Environmental, Social, and Governance (ESG) principles into the heart of our workplace culture, talent management, and operational practices. Our commitment to ESG within HR reflects our dedication to creating a sustainable, equitable, and ethical working environment for all our employees. Job Description Position: Administrative Assistant III Reports To: Corporate Project Manager Location: 610 East Fifth Street, Vancouver, WA Job Summary: Join our team as an experienced Administrative Assistant III, providing senior-level administrative services to a government office. In this role, you'll independently manage a range of duties to keep the office running smoothly, supporting both executives and staff. From organizing schedules to maintaining correspondence, your work will be essential to our daily operations. Key Responsibilities: Serve as the senior administrative support, delivering excellent customer service to all stakeholders. Provide executive assistance as needed, supporting office executives with critical administrative functions. Exhibit strong critical thinking and independent decision-making in all tasks. Manage schedules, appointments, and meetings; prepare executive packages, minutes, and other key documents. Maintain and organize office calendars based on task prioritization and current workload. Handle multiple assignments efficiently, adjusting to shifting priorities as necessary. Proactively identify and manage tasks, producing high-quality, minimal-revision work products. Prepare and proofread correspondence, reports, and presentations, ensuring accuracy and alignment with office standards. Respond to general inquiries and follow up on routine correspondence. Research, compile, and summarize information for reports, briefing materials, and correspondence. Coordinate travel arrangements for personnel, including lodging, transportation, and required travel documentation. Oversee fleet management tasks, including vehicle maintenance coordination, reporting, and documentation. Manage office files, creating and maintaining records, and recommending process improvements to enhance efficiency. Experience: 5 years of experience performing office administration duties without day-to-day direction Experience supporting senior-level managers Accurate typing of at least 35 wpm Skills: Strong proficiency in MS Office, ZOHO, SharePoint, and online software applications. Excellent organizational, time manag