Job Information
City of Spokane Valley Office Assistant I Records Management in Spokane Valley, Washington
ABOUT THE CITY: Spokane Valley is a city with a population of over 107,000 located on the eastern border of Washington State in the heart of the Inland Northwest. We pride ourselves on quality neighborhoods and schools, along with strong business and retail centers. Friendly people, natural surroundings and beautiful weather are part of what makes our community a favorite destination. Spokane Valley is a high-performing organization and employs the use of best practices. We are a workforce based upon loyalty, accountability, and professionalism. We place a high value on customer service, and take a team-oriented, collaborative approach to the way we do business. If working for a fast-paced, evolving organization appeals to you, and you desire a work environment that is intellectually stimulating, respectful and rewarding, we urge you to complete an application. ABOUT THE POSITION: Spokane Valley is seeking a highly qualified and enthusiastic employee to serve our City as a part-time Office Assistant I in our City Clerk's office. The ideal candidate will have exceptional professional skills and an ability to provide superior service to both internal and external customers. SELECTED EXAMPLES OF DUTIES: Under the supervision of the City Clerk will perform record keeping, use of a paper/electronic records preservation system including records inventory and indexing consistent with State law and retention schedules. Maintains filing systems and retention of disposal schedules to meet administrative, legal and financial requirements. Take action on records to destroy, identify those to be digitized, transfer to the State archives and/or the City archives. Assists in fulfilling requests for public disclosure of City Records. Provides daily reception coverage and clerical support to the Building and Planning divisions. Answers phones, receives the public and other administrative and clerical duties assigned. DESIRED MINIMUM QUALIFICATIONS: Education and Experience: Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and demonstrated increasingly responsible related experience. An equivalent combination of education and experience will be considered. Experience archiving records desired. Necessary Knowledge, Skills and Abilities: General understanding of office record keeping. Knowledge of standard office practices and machines. Maintain confidentiality of sensitive materials and information. Demonstrate considerable organization and analytical skills. This position requires considerable knowledge, ability and skill in the principles and practices of excellent customer service. Skill in the use of standard office suite software applications and the ability to perform clerical and administrative tasks accurately with little direction. Knowledge of record retention requirements for public entities in Washington state desired. SPECIAL REQUIREMENTS: Must possess a valid State driver's license or can obtain one prior to employment. Successful completion of background check is a requirement of employment at Spokane Valley. SALARY: Full salary range is Grade 9 $18.57 - $28.82 per hour depending on qualifications plus an excellent benefit package. This is a represented FLSA non-exempt position. This position is not eligible for hybrid or remote work. BENEFITS: Health benefits are provided through the Association of Washington Cities Employee Benefit Trust. The City currently provides medical, dental, life, long term disability, vision, and Employee Assistance benefits. Holiday, vacation, and other paid leave are provided. The required retirement system of the City is Washington Public Employee's Retirement System (PERS) which requires an employee contribution. The City does not participate in Social Security. However, the City has adopted an MissionSquare 401(A) Social Security substitute plan with the same contribut