Job Information
University of Washington FISCAL SPECIALIST - SURGICAL SERVICES (100% FTE, DAY SHIFTS) in Seattle, Washington
Req #: 236143
Department: UW MEDICAL CENTER - NORTHWEST SURGICAL SERVICES
Posting Date: 07/03/2024
Closing Info: Open Until Filled
Salary: $3,657 - $4,891 per month
Shift: First Shift
Notes: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20230701_a11y.pdf)
UW MEDICAL CENTER – NORTHWEST - SURGICAL SERVICES has an outstanding opportunity for a FULL-TIME FISCAL SPECIALIST 2 (100% FTE, Day Shifts) . This position supports UW Medical Center - Northwest Surgical Services unit managers in the development and implementation of fiscal record keeping systems and provides frontline support for the processing of payroll using Workday and Kronos.
Strong candidates will have prior experience with labor union contracts and work in a payroll-related role, including working knowledge of key payroll concepts. Proficiency in a variety of software applications, including Microsoft Office, Kronos and Workday, with the ability to develop and analyze spreadsheets and write business communications is preferred.
PRIMARY RESPONSIBILITIES: • Support the department with timekeeping, absence and payroll processing issues and inquiries to ensure practices are compliant and in alignment to contracts and organizational policies and processes • Implement staffing schedules into Kronos and provide day to day timekeeping maintenance for leadership and employees within Surgical Services • Provide extensive insight and direction related to timekeeping within the Kronos system that includes: reviewing and monitoring time input, absence reviewing and correction, and historical corrections • Independently work with department timekeepers, supervisors, and managers to validate reported hours versus hours paid • Reconcile 40 hour/80 hour, and/or 160/240 hour FTE salary to ensure compliance to work rules • Support unit leadership to analyze and identify opportunities to support productivity management, budget planning or other data related to staffing and scheduling • Serve as subject matter expert to the department for timekeeping and payroll functions • Maintain and modify fiscal record keeping systems, databases, and spreadsheets; review fiscal records; identify trends; assist in formulating corrective action • Contribute to an outstanding customer-service environment including strong collaboration with other team members, surgical services leadership, Human Resources, and payroll • Use service area and organizational communication systems to facilitate coordination of staffing functions, maintain current information, integrate new practices into daily work, and monitors/promotes fiscal compliance within the department. • Support departmental purchasing needs and facilitate payment for goods and services
REQUIREMENTS: • Two years of experience at a level equivalent to Fiscal Specialist I • 15 quarter hours or 10 semester hours of college level accounting or equivalent education/experience
ABOUT UW MEDICAL CENTER-NORTHWEST UW Medical Center is an acute care hospital located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in six specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.
The UW Medical Center–Northwest campus offers emergency and inpatient and outpatient medical, surgical, and therapeutic care. It is located in north Seattle on a beautiful, easy-to-access 44-acre campus that includes the neighboring Northwest Outpatient Medical Center and Specialty Care Meridian Pavilion. Teamwork. Community. Opportunity. Become part of our team. Join our mission to make life healthier for everyone in our community.
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Join our mission to make life healthier for everyone in our community.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.