Job Information
Robert Half Front Desk Coordinator in Scottsdale, Arizona
Description
The Receptionist is responsible for directing all phone calls, professionally greeting and directing visitors, coordinating shipping/receiving for mail and packages, ordering office supplies, and performing administrative duties as needed.
Essential Functions
· Professionally welcome and direct all visitors.
· Operate telephone system and direct incoming and inter-office calls.
· Supply information to callers and page individuals as needed.
· Schedule conference calls and meeting rooms.
· Coordinate shipping / receiving process for all packages.
· Creation of documents and labels.
· Process expense reports.
· Assist the Accounting Team with Invoice and check uploads, and other various tasks as needed.
· Sort and distribute all mail, faxes, and packages.
· Order office supplies and track inventory.
· Prepare agendas, and action item follow-ups as needed.
· Conduct research and prepare reports as needed.
· Maintain a professional office lobby area, including setting up holiday decorations as needed.
· Perform other miscellaneous administrative duties and jobs as needed.
Qualifications
· Previous receptionist or administrative experience.
· Strong organizational skills and the ability to multi-task.
· Professional verbal and written communication skills.
· Proficiency in MS Office.
Working Conditions
· Location – This position will work out of the Scottsdale office.
· Office environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.
· Schedule: 7:30am – 4:00pm Monday through Friday.
Requirements • Proven experience in Administrative Assistance or similar roles
• Proficient in answering inbound calls, with a focus on customer satisfaction
• Demonstrable skills in computer data entry, ensuring accuracy and efficiency
• Excellent organizational and multi-tasking abilities
• Strong communication and people skills
• Problem-solving skills with a proactive approach
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Office Suite, especially Excel and Word
• Knowledge of office procedures and basic accounting principles
• High School Diploma or equivalent; higher degree in office administration or relevant field is preferred TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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