Job Information
Texas State University Administrative Assistant III, Donor Engagement in San Marcos, Texas
Posting Information
Posting Number2024589
Posting/Functional TitleAdministrative Assistant III, Donor Engagement
University Pay Plan TitleAdministrative Asst III
LocationSan Marcos
DepartmentDevelopment
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,206.13 - $3,750
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Technical Proficiency:Demonstrated proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office suite components.
Attention to Detail:Strong focus on accuracy and thoroughness in all tasks.
Communication Skills:Excellent verbal and written communication abilities.
Problem Solving:Effective problem-solving skills with a proactive approach.
Organizational Skills:Exceptional organizational skills with the ability to multitask and manage multiple projects simultaneously.
Professionalism:Maintain confidentiality, exhibit professionalism, and demonstrate strong teamwork skills.
Preferred Qualifications
Education and Experience:Bachelor’s Degree or 1-2 years of relevant experience.
University Experience:Previous employment in a university setting.
Technical Knowledge:Familiarity with SAP , Raiser’s Edge, and SAP Concur.
Event Planning:Experience in planning and coordinating events.
Job Description
TheDivision of University Advancement (https://www.ua.txst.edu/) is dedicated to fostering strong relationships with alumni, donors, and the university community. This division includes Development, Alumni Engagement, and Donor Engagement. We are seeking a detail-oriented and highly organized Administrative Assistant III to provide senior-level administrative support to the Associate Vice President of Donor Engagement.
Job Duties
Administrative Support:Provide comprehensive administrative assistance to the Associate Vice President and Donor Engagement staff.
Database Management:Assist with tribute report generation and manage donor-related databases.
Document Review:Review and ensure accuracy of acknowledgement letters.
Calendar Management:Maintain and update the master calendar for Donor Engagement staff.
Travel Coordination:Manage travel arrangements and process reimbursements for Donor Engagement staff.
Gift Reports:Prepare gift report for the quarterly Board of Regents meeting and the President’s office.
Policy Assistance:Assist in the review and implementation of policies and procedures for Donor Engagement staff.
Event Support:Provide support for Donor Engagement events as needed.
Student Worker Oversight:Manage postings for student workers on Handshake.
Office Coordination:Schedule water deliveries, order office supplies, and ensure the office is opened and closed on time.
Front Office Duties:Provide telephone support, greet visitors, and maintain a welcoming environment in the Development suite.
Planned Giving Support:Coordinate administrative tasks related to Planned Giving.
Additional Information to Applicants
Why Join Us?
Be part of a dynamic team dedicated to enhancing university relations and supporting donor engagement.
Enjoy a collaborative work environment with opportunities for professional growth.
Contribute to meaningful projects that have a positive impact on the university community.
If you are a motivated individual with a passion for administrative excellence and donor engagement, we encourage you to apply.
Job Open Date06/27/2024
Job Close Date (posting closes at midnight)
Open Until FilledYes
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/47660
Applicant Document