Job Information
Uber Executive Assistant Business Partner III, Grocery & Retail in San Francisco, California
About the Role
As the Lead Executive Assistant Business Partner (EABP) supporting Uber's Global Head of Grocery & Retail, you'll play a pivotal role in empowering one of the company's fastest-growing businesses. You'll manage complex executive calendars, anticipate leadership needs, and drive strategic alignment by proactively coordinating critical business initiatives. On top of that, you'll handle sensitive, high-level communications, optimize cross-functional collaboration, and streamline processes to ensure operational excellence and executive effectiveness.
This role is ideal for someone skilled in strategic foresight, precise execution, and behind-the-scenes orchestration. You'll thrive anticipating executive needs, navigating complex logistics, and managing global scheduling across multiple time zones-enabling leaders to operate at their highest potential and directly contributing to Uber's ongoing growth and success.
What You'll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
May work on other tasks and projects as assigned
Basic Qualifications
- Minimum 8+ years of administrative experience
Preferred Qualifications
Minimum 10+ years of administrative experience
Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Expert level experience with G-Suite
Experience supporting multiple leaders and complex teams
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision
Ability to proactively identify business needs and opportunities to add value
Experience working with executive leadership
Proven track record of structuring calendar cadence to support long term business objectives
Experience implementing processes and systems to optimize leaders' time
Experience owning complex projects from start to finish
Strong organizational skills with a strong attention to detail
Experience with budget management
Ability to work with confidential information
Experience working in a complex, matrixed and global environment
Bachelor's degree or equivalent practical experience
For San Francisco, CA-based roles: The base hourly rate range for this role is USD$58.66 per hour - USD$65.15 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.
Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form- https://docs.google.com/forms/d/e/1FAIpQLSdb_Y9Bv8-lWDMbpidF2GKXsxzNh11wUUVS7fM1znOfEJsVeA/viewform