Job Information
The City of Rochester, MN Compliance Specialist in Rochester, Minnesota
Compliance Specialist
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Compliance Specialist
Salary
$79,171.00 - $116,429.00 Annually
Location
Rochester MN 55904, MN
Job Type
Regular FT
Job Number
20240106
Department
Administration
Opening Date
07/01/2024
Description
Benefits
Questions
POSITION DESCRIPTION
The City of Rochester invites applications for the position of:
Compliance Specialist
The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.
We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together
Nature of Work
The Compliance Specialist is a professional providing administrative, analytical, and management support services to enable compliance with Destination Medical Center (DMC) and City of Rochester statutory requirements. This role will promote and monitor Women and Minority Owned Business Enterprises (WMBE) participation in public infrastructure construction and contracting as well as increased participation in workforce employment opportunities for women and minorities through the implementation of compliance requirements, record-keeping and auditing. The Compliance Specialist works closely with City divisions and departments; as well as external contractors and agencies, to coordinate compliance efforts to achieve participation targets on designated projects.
Starting salary range is $77,171 to $93,142 depending on qualifications, with advancement to $116,429.
To have your application considered in the first round of reviews, please apply before July 18, 2024. Applications will be accepted until the position is filled.
DUTIES AND RESPONSIBILITIES
The responsibilities listed below are representative of the scope of work performed within this classification. Work is performed both independently and in cooperation with the Director of Diversity, Equity and Inclusion, the Deputy City Administrator, and/or in coordination with other City teammates, operating partners, community groups, and other public and private organizations.
*Support the development and implementation of compliance programs for required projects.
Coordinate project compliance plans, schedules, and resources to optimize execution of program.
Work closely with developers and contractors to explain the City's and Destination Medical Center Targeted Business Enterprise Utilization Plan, Prevailing wage and American Made steel requirements.
Work with contractors to prepare bid packages that meet WMBE goals based on contract values.
Coordinate and provide web-based system training to contractors and sub-contractors.
Monitor and maintain appropriate metrics to enable evaluation and continuous improvement.
Maintain positive working relationships with all stakeholders.
*Monitor project progress towards achieving WMBE goals.
Monitor project execution and produces periodic reports to communicate status in clear and unambiguous terms to management and end user personnel.
Request and maintain Workforce Participation Plans from prime and subcontractors on projects.
Conduct on-site monitoring of DMC and City Public Infrastructure Projects for compliance with legislative requirements.
Track workforce participation, payroll records, and purchases with LCPtracker throughout project life cycle.
Recommend corrective and preventative actions in response to audit findings and any emergent program fail points.
*Prepare and maintain required recordkeeping.
Generate monthly reports on WMBE participation, prevailing wage and American Made Steel.
Complete monthly field Labor Compliance interviews.
Maintain evidence of bid compliance and good faith efforts for public infrastructure by project bidders.
Maintain database of eligible contractors and sub-contractors.
*Perform other duties as assigned or necessary.
*ESSENTIAL FUNCTIONS
MINIMUM QUALIFICATIONS
Education and Experience
A Bachelor's degree in Business Administration, Economics, Management, Public Administration, Construction Management or closely related field from an accredited four-year college or university AND three (3) years of full-time experience in compliance management, contract administration or project management.
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered.
If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.
Licenses and/or Certifications
Valid driver's license
Desirable Qualification
Project Management Professional (PMP) Certification.
ADDITIONAL INFORMATION
PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary to Light Work : Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Frequent demands: sitting, fine dexterity
Occasional demands: standing, walking
Sensory requirements necessary in the performance of the essential functions of this position include sight and hearing
Environmental conditions that may exist in the performance of the essential functions of this job include:
Walk on uneven ground (gravel, rocks, mounds, construction sites)
Work at heights (such as on scaffolding or ladders)
Working around moving machinery (fork-lifts, tractors, mowers)
Protective equipment required (respirator, mask, earplugs, gloves, eyewear, etc.)
EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)
01
The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type "see resume". You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?
Yes
No
02
What is your preferred name?
03
Which of the following best describes your level of education?
High school diploma or equivalent G.E.D.
Less than 2 years post-secondary training
Completion of a 2 year program or degree
Completion of a 4 year program or degree
Completion of a Master's degree or higher
None of the above
04
Other than your High School diploma/GED, which of the following best describes the field of study for your degree?
Business Administration
Economics
Management
Public Administration
Construction Manager
A field of study closely related to the above
My degree is in an area NOT RELATED to any of the above
N/A - I do not have a degree
05
Do you possess a Project Management Professional (PMP) certification?
Yes
No
06
Which of the following best describes your years of employment experience in compliance management, contract administration, or project management?
No experience
Less than 3 years
More than 3 years, but less than 5 years
More than 5 years, but less than 7 years
More than 7 years, but less than 10 years
More than 10 years
07
Tell us how your professional, educational and lived experiences would help you be successful in this role.
08
Does your experience include any of the following? (Select all that apply)
Creating and monitoring compliance plans
Auditing financial and payroll records
Reviewing applications and documents for compliance with regulations
Database management
Collecting, managing, and analyzing data for utilization compliance reporting
Administering contracts
Working with developers and contractors
Preparing bid packages
Working with women and minority owned businesses
N/A - I have not performed any of these duties
09
Do you have a valid driver's license?
Yes
No
10
CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?
Yes
No
Required Question
Agency
City of Rochester
Address
201 4th Street SE Rochester, Minnesota, 55904
Phone
(507) 328-2555
Website
https://www.rochestermn.gov/employment
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