Job Information
State of Colorado Administrative Assistant II for Media & Entertainment in Pueblo, Colorado
Administrative Assistant II for Media & Entertainment
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4566398)
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Administrative Assistant II for Media & Entertainment
Salary
$19,530.00 - $27,348.00 Annually
Location
Pueblo, CO
Job Type
Part Time
Job Number
GGJ-0062-07/24
Department
Colorado State University Pueblo
Opening Date
07/02/2024
Closing Date
7/9/2024 3:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
2200 Bonforte Boulevard Pueblo, CO 81001
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
HR margaret.miller@csupueblo.edu
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Media and Entertainment exists to provide academic instruction through practical, experiential learning across all areas of the media and entertainment industries. The department is home to our publicly-facing SOCO Student Media entities (Rev 89, The Today, SOCO Design, Digital Sandbox). The department provides administrative oversight of faculty, staff, and students.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.
Description of Job
This benefits-eligible, .5FTE position provides administrative support to the Department of Media and Entertainment (MAE) by prioritizing and scheduling tasks and providing administrative support to the departments' faculty and students.
This position:
Assists with budget, communicates, and manages files at the request of the chair.
Provides and manages front line access to the public requesting information on the department, programs, and student media.
Greets the public, answers phones, routes messages, disseminates, clarifies, and verifies academic information to students and visitors, and refers them to appropriate faculty and administrators by phone, email, or in person.
Mails program information upon request.
Administrative Assistant class series description available online (https://drive.google.com/a/state.co.us/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view)
Primary Duties:
Purchasing, Inventory, Budget, and Travel Support
Arranges travel and processes travel documents, official function forms, and agreements according to state regulations.
Processes and documents purchases for equipment, course materials, office/classroom supplies from variety of accounts.
Creates and processes purchase orders, check requests, and procurement card transactions.
Tracks orders, requests back-up information, signs for deliveries, approves invoices, manages inventory.
Sets up, maintains, and tracks dept budgets, accounts, assets. Collects/deposits cash receipts. Processes payments. Transfers and verifies various funds from one account to another.
Processes course summary reports and generates major and minor reports as well as budget reports and balances, upon request.
Manages and ensures maintenance of printers and tracks faculty/staff/student copying requests.
Correspondence and file maintenance
Composes drafts, proofreads, and produces final copies of correspondence, letters, proposals, invoices, memos, tests, handouts, schedules, programs, etc. using a variety of software programs including electronic databases.
Creates and maintains databases for use in generating various reports, as well as mail merges to produce envelopes, and letters.
Compiles information and documents, including financial information and documents, to maintain department files and student files, which include confidential information, alumni records, syllabi, curriculum vitae, and faculty schedules.
Maintains database of departmental passwords, accounts, and subscriptions and assigns to users according to needs.
Attends faculty meetings and records and distributes minutes and budgets.
Workstudy Supervision
Processes and updates requests for work study employment for the department, utilizing Banner, PAWS, and other systems; completes student job descriptions, and obtains appropriate signatures to process through the Financial Aid Department.
Ensures work study referrals are in place; prints student time sheets, verifies time sheets, and maintains a log of approved referrals and time sheets.
Each semester, informs financial services of accounts to use for teaching assistants, along with NetlD numbers of those who need tuition waivers.
Establishes workstudy schedule with Chair according to department needs and ensures student workers are completing tasks.
Trains student workers on office/equipment room tasks, processes, standards, and best practices.
Front End Service/First Point of Contact
Greets faculty, staff, students, and the public.
Answers phones, routes messages, disseminates, clarifies, and verifies academic information for students and visitors and refers them to appropriate faculty and administrators by phone, email, or in person.
Mails/emails program information upon request.
Schedules meetings, events, productions.
Assists with department website and social media.
Travel within the region is occasionally required in support of outreach efforts.
Position may require flex work schedule to accommodate special events, productions, and needs.
Salary Range:
$1,627.50 - $2,279.00 monthly ( $19,530.00 - $27,348.00 annually) for this .5FTE benefits-eligible position
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
THIS JOB ANNOUNCEMENT IS OPEN TO
CURRENT STATE OF COLORADO RESIDENTS ONLY
Minimum Qualifications
Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years
Special Requirement:
Current CO driver's license.
Preferred Qualifications
Experience with Kuali system
Experience with Banner
Experience applying State Fiscal Rules and Purchasing Guidelines
Experience following State Travel Guidelines
Familiarity with FERPA
Excellent written communication skills
Budget tracking experience
College coursework in media and/or creative field
Demonstrated knowledge of media/entertainment industries
Experience with media/entertainment agreements, media/entertainment operations, media/entertainment production workflow.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.
A standard appeal form is available at:spb.colorado.gov. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300 or complete form at https://spb.colorado.gov/filing-appeals. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
Applicants must attach the following documents, in order to be considered for this position:
a letter of intent (cover letter)
a current resume or CV
current contact information for threeprofessionalreferences either within the online application or as an attachment.
Additionally, applicants must attach an official or unofficial transcriptonlyif using education to substitute for some or all of the experience requirement.
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process.Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. The position will remain open until 3pm Tuesday, July 9th, 2024; all applications received by that time will be reviewed.
All interested candidates are encouraged to apply through the on-line application system;paper applications (https://careers.colorado.gov/sites/careers/files/documents/Colorado-Paper-Application-202011-enabled.pdf) (including all requested attachments) may be submitted to the address listed below and must be receivedin officeby3pm Tuesday, July 9th, 2024, to be considered for this position.
CSU Pueblo Human Resources Department
2200 Bonforte Blvd, Admin #307
Pueblo, CO 81001
Attn: Margaret Miller
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 byU.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
Medical and prescription insurance
Dental insurance
Vision insurance
Flexible benefit plan
Basic term life insurance
Voluntary term life and AD&D lnsurance
Long-term disability insurance
Employee assistance program
Travel accident insurance
Voluntary critical illness and accident insurance
Annual and sick leave
Retirement plans
Employee and dependent tuition discounts
State employee discounts via BenefitHub
Other incentives include v arious on-campus event, recreation, and meal discounts.
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources & Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.
In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.
Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you a current State of Colorado resident?
Yes
No
02
As listed in the "Supplemental Information" section of the job announcement, have you uploaded the required cover letter?
Yes
No
03
Have you uploaded the required resume/CV?
Yes
No
04
Have you included the required three professional references with current contact information?
Yes
No
05
Is it your intention to substitute appropriate education on a year-for-year basis for some or all of the experience requirement?
Yes
No
06
Have you attached an unofficial transcript if using education to substitute for some or all of the experience requirement?
Yes
No
07
Do you acknowledge that failing to include the required attachments will result in your application not being considered?
Yes
No
08
Do you have a current, unrestricted Colorado driver's license?
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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