NHS Human Services, Inc.

Job Description Summary

JOB PURPOSE STATEMENT 

Under moderate supervision, this position performs a variety of tasks that support the procurement of goods and services for the university, assists in the disbursement of university monies in accordance with university policies and procedures, and provides support for general accounting functions as assigned.

To ensure best consideration, candidates are encouraged to submit their applications early, the search committee will begin reviewing applications March 31, 2025.

Principal Duties and Responsibilities

FUNCTIONS 

1. Provides support to Procurement Services 
2. Provides support to Accounting Services
3. Accounts Payable 
4. Performs other duties as assigned 

DUTIES AND RESPONSIBILITIES 

1. Provides support to Procurement Services 
   • Assists in P-card transaction review process 
   • Explains university procurement policies and P-Card procedures to end users, while providing daily transaction services. Assists with the review of purchasing card transactions to resolve errors and discrepancies as they occur. May gather data for use in reports and analysis relating to university expenditures 
   • Assists with P-Card training and contributes to the development and update of training materials and methods 
   • Works with vendors to resolve routine problems related to shipping errors, missing invoices, and incorrect billings and to expedite outstanding purchase orders. Responds to inquiries from vendors 
   • Works with departments to redirect requisitions to the appropriate contract vendor, if necessary 
   • Compare invoices and checks for accuracy prior to distribution to vendors 
   • Submit quarterly IUC reports
   • Maintain credit memos and pending requisitions 
   • Collect and track independent contractor forms in compliance with Ohio Public Employees Retirement System (OPERS)
2. Provides support to Accounting Services 
   • Prepares general ledger entries 
   • Verifies mathematical calculations of accounting documents
3. Accounts Payable

4. Performs other duties as assigned 

   • Performs a variety of clerical duties, including performance of general office duties (e.g., filing, answering phone, greeting customers, ordering office supplies), distribution of checks to employees, and forwarding of incoming mail to the proper department 
   • Updates Procurement Services web page, as requested 
   • Maintains the university's fixed asset module and prepares monthly reconciliations to the general ledger, including a physical inspection of tags added or disposed of each month 
   • Assists with the disposal of the university's surplus property, including recording disposed assets and surplus auction process (including entering work requests) 
   • Provides support for preparation of reports, including generation of data, as requested 
   • Performs special projects and other duties, as assigned 
   • Prepare and input batches of journal entries, inter-department charges, budget adjustments, invoices, voids, etc. for input 
   • Produce edit reports, verify accuracy of data, and balance to control sheets, post journals to general ledger 

   • Maintain the University petty cash fund, verify appropriateness of expenditure before disbursing funds

      

Minimum Job Knowledge, Skills and Abilities

[ MINIMUM JOB KNOWLEDGE, SKILLS, AND ABILITIES]{.underline}

Analytical skills needed in order to identify and cor