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Rutgers The State University Program Support Specialist in Piscataway, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Support Specialist
Job Category Staff & Executive - Healthcare - Administrative Services
Department RWJ-Biochemistry&Molecular Biology
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the department of Biochemistry & Molecular Biology at the Robert Wood Johnson Medical School.The primary purpose of the position is to provide executive level (confidential, administrative and managerial) support to the Chair of the Department of Biochemistry and Molecular Biology (BMB). Responsible for the coordination and management of the RWJMS BMB department office. Functions as the principal liaison between the faculty, divisions and administrative offices of Rutgers, Robert Wood Johnson Medical School. Manages specific projects, assigned by the Chair, with great attention to detail and adherence to timelines. Prepares reports, supports research programs, and manages websites and databases. Coordinates projects, meetings, correspondence, reports, and fiscal procedures for the Chair. Prioritizes responses to inquiries and provides resolution, where applicable. Demonstrates initiative, and exercises discretion and responsible independent judgment, with decision making responsibility under the direction of the Chair. Supports the Chair and department faculty in execution of their duties in research, education and service.Among the key duties of this position are the following:
  • Provides executive level confidential administrative and managerial support to the Chair. Responsible for a broad range of internal and external activities. Functions as the principal liaison between the Chair and the faculty, divisions of the Medical School and other administrative units of the University.
  • Assists the Chair with special projects; gathers and organizes information and documents, produces tables and spreadsheets, assists with preparation of reports and presentations, edits drafts and final version for accuracy.
  • Assists with strategic planning, and development of new programs and priorities, and in the administration of ongoing programs and activities.
  • Supports the Chair relative to administrative responsibilities, including scheduling, travel arrangements, expense reimbursements, requisitions, professional correspondence, faculty hiring, appointments, reappointments, promotions, evaluations, resignations, departmental evaluations and grant activities when applicable.
  • Maintains calendar for the Chair.
  • Coordinates events and projects, correspondence and communications/announcements.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 22S
Position Salary
Annual Minimum Salary 60543.000
Annual Mid Range Salary 72444.000
Annual Maximum Salary 85865.000
Standard Hours 37.50
Union Description HPAE 5094
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor Degree in Business Administration, Social Science or a related field, plus two (2) years of professional administrative experience.
  • Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent interpersonal and communication skills.
  • Proficiency in Microsoft Excel and Office suite products.
  • Ability to embrace changes and new ideas.
  • Must be able to manage multiple projects simultaneously.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
  • Work Environment: Office environment. Moderate Noise.
Special Conditions
Posting Details

Posting Number 24ST1608
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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