Job Information
University of Maine Administrative Specialist CL2 - Aroostook County, Fort Kent Office in Orono, Maine
Position Title:
Administrative Specialist CL2 - Aroostook County, Fort Kent Office (id:84443)
Campus:
Orono
Department:
Cooperative Extension - OCES
Bargaining Unit:
ACSUM
Salary Band/Wage Band:
B22
Location:
Fort Kent ME
Statement of the Job:
Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 06/12/2024 through 06/18/2024 and open to external applicants thereafter.
The Administrative Specialist CL2 with the University of Maine Cooperative Extension is responsible for general office management tasks in support of the faculty, staff, and volunteers conducting educational programming, research, and/or outreach. Position will be based in the Aroostook County Cooperative Extension office in Fort Kent, Maine. Part-time, 20-hours per week. This position pays $18.22/hour.
Essential Duties and Responsibilities:
Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
Provides exemplary customer service while handling verbal and written communications with clients regarding a broad range of questions, issues and requests.
Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics.
Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods.
Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks.
Provides timely and accurate information in response to public requests for information.
Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect.
Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate.
Contributes skills and insights for effective office management with co-workers.
Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
Performs other reasonably related duties as assigned.
About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.
The University of Maine offers a wide range of benefits (http://www.maine.edu/about-the-system/system-office/human-resources/benefits/) for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here (https://www.bangorregion.com/) .
Cooperative Extension (https://extension.umaine.edu/) is the doorway to UMaine expertise. For over 100 years, Extension has been putting university research to work in homes, businesses, farms, and communities — in every corner of Maine. These educational efforts focus on the Maine Food System (https://extension.umaine.edu/maine-food-system/) and Positive Youth Development (https://extension.umaine.edu/umaine-extension-4h/) through 4-H programs. In addition to state offices in Orono, there is a network of county-based offices staffed by experts who provide practical, locally-based solutions for farmers, small business owners, kids, parents, consumers, and many others. Cooperative Extension actively strives to be an equitable, sustainable, purposeful and enjoyable place to work. We are interested in candidates who can contribute diverse experiences and perspectives to the department and campus
Many employees report that a primary reason for choosing UMaine is quality of life. From harbors overlooking the Atlantic Ocean to Baxter Peak, the northern terminus of the Appalachian Trail, Maine offers a myriad of natural beauty and landscapes perfect for outdoor adventures. About 90% of the state is forested with 3,500 miles of shoreline. Residents living in Maine experience all four seasons; including cold and snowy winters, short and beautiful summers, and incredible foliage changes in the fall. Forestry, agriculture, tourism and, of course, lobsters play a large role in Maine’s economy. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic and a reasonable cost of living make Maine a wonderful place to live.
Qualifications:
Required:
High school diploma or equivalent (G.E.D.) AND sufficient experience, including two years administrative support experience.
Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
Ability to communicate effectively using oral, written and electronic methods.
Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.
Preferred:
Knowledge of University of Maine Cooperative Extension and its educational programs.
Experience with UMaine’s General Ledger and MaineStreet systems.
Ability to maintain moderately complex databases.
Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.
Other Information:
Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:
1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae 3.) contact information for three professional references
You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
Search Timeline is as follows: To receive full consideration, applications must be received by: June 22, 2024 Interviews to begin no earlier than: August 5, 2024 Tentative start date: September 3, 2024
For questions about the search, please contact search committee chair Lisa Fishman, l (http://lisa.fishman@maine.edu.) isa.fishman@maine.edu.
The successful applicant is subject to appropriate background screening.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
Length:
Fiscal Year (12 Months)
Required Documents:
Cover Letter, References, Resume/CV