Job Information
Motion Recruitment Partners Office Administrator in Orem, Utah
Office Administrator
Orem, UT
Onsite
Contract
$18.77/hr - $19.5/hr
Global leader in residential real estate franchising and brokerage is seeking an Office Administrator with top notch customer service skills for an onsite opportunity in Orem, UT. This is an onsite position with Monday - Friday, 8 am - 5 pm working hours.
The Office Administrator oversees the overall administration of the real estate sales office. Beyond supporting the Branch Manager and aiding agents, this role is pivotal in coordinating activities related to property listings, sales, and closings. The Office Administrator plays a crucial role in ensuring the seamless operation of the office, with many responsibilities requiring prompt execution. This position is integral to nearly every facet of the sales office's functioning.
Contract Duration: 6 months
Required Skills & Experience
High School Diploma or equivalent.
Two or more years’ experience in a customer centric business environment with administrative responsibility.
Proficiency in Microsoft Office Suite and internet-based software.
Critical problem-solving skills. Strong communication skills, verbal and written.
Ability to interact successfully with both internal and external customers at all levels.
Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions.
Ability to multi task, prioritize and be flexible with changing business needs in a team environment.
What You Will Be Doing
Daily Responsibilities
Manage aspects of transactions including: including data entry, handling earnest money (checks), scanning documents, following up with agents or staff when there are missing items or changes, ordering signs, etc.
Support Manager with onboarding of new sales associates, educate sales associates on office equipment, transaction processing and other office systems, provide consistent level of support in the processing of all sell/buy transactions.
Complete branch accounts payables and receivables, obtain necessary approvals and submit to accounting department.
Complete all office administration tasks, including general office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.
Ensure all agents have a current real estate license.
Notify branch manager if an agent has not renewed their license. Send renewed license to Licensing Department in a timely manner.
You will receive the following benefits:
Medical Insurance - Four medical plans to choose from for you and your family
Dental & Orthodontia Benefits
Vision Benefits
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts
Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
Hospital Indemnity Insurance
401(k) including match with pre and post-tax options
Paid Sick Time Leave
Legal and Identity Protection Plans
Pre-tax Commuter Benefit
529 College Saver Plan
Motion Recruitment Partners is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.
Posted by: Jennifer Reynolds
Specialization: Administrative / Clerical