NHS Human Services, Inc.

Administrative Assistant Job Description Part-time -- up to 24-32 hours per week Manage Customer Service

• Responsible for office opening and closing, ensuring the office is presentable during regular office hours.
• Provide timely and courteous customer service via phone, walk-in customers, and via email accounts for District

Bookkeeping responsibilities

• Maintain change drawer, verifying monthly
• Manage receipt book, receipt in all transactions and give to Operations Coordinator to put in accounting system
• Do bank deposits for Special and District Funds, reconcile invoice payments, aged receivables
• Create invoices, warrants, accounting reports
• Run errands to Administration building for HR, Auditor, treasurer, etc
• Manages Stamps.com and bulk postage account
• Monitors the online orders, oversee PayPal account

Office Support

• Manage supply and equipment orders
• Set up meeting rooms, manage zoom account, gather materials needed for onsite and off-site meetings.
• Help record Board and volunteer time in timekeeping module
• Manage office inventory: tracks incoming and outgoing equipment, maintaining annual inventory list with new purchases, salvage report and sales of inventory.
• Manage administrative and shared files including paper and electronic. Filing maintenance and historical documents, be current on trainings, updates and participate in Records Commission meetings when needed
• Assists with registration and travel plans for professional development for staff and board
• Provides support to the Director and Operations Coordinator including assistance with calendar, communications and tracking deadlines
• Create required reports for board meetings
• Completes service call requests for maintenance, equipment and IT

Minimum Qualifications:

• Graduate of an accredited college with an Associate's Degree (preferably in accounting, business management or related field); or an equivalent combination of education and experience.
• Familiarity with accounting software. This position will use Google Mail, Calendar, and Drive.
• Proof of valid Ohio driver's license and remain insurable. Must pass a Licking County pre-employment drug screening.
• This is a part time position for 24-32 hours per week. Some after office hours or weekend events may be required.

Salary and Benefits: Salary is commensurate with experience. Part-time benefits include enrollment in the Ohio Public Employee Retirement System, health insurance plan option and paid vacation, holidays and sick leave. We are an equal opportunity employer. Application Procedure:

• Submit cover letter, resume and three references:
• Email (preferred) to HiringManager@LickingSWCD.com.
• Name file with first initial and last name and Admin Assistant.
• Send all documents in one pdf file
• Mail to 771 East Main Street, Suite 100, Newark, OH 43055.