NHS Human Services, Inc.

Salary: $18.00 - $24.00 HourlyTo help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.The West Side YMCA is seeking an Administrative Assistant who, under the supervision of the Program Director, will play a critical role in the successful operation of both the Government and branch-based programs. The Administrative Assistant is responsible for assisting the Program Director, Assistant Director, and Education Director to provide administrative oversight and support, to ensure quality program execution. Key Responsibilities:-Administrative Support to Program Director and other Branch and Government grant Directors as needed to ensure effective communication and efficient operation.-Assist with family communication by means of email, newsletters, orientations, school tours, and Classroom Dojo.-Responsible for assisting with organizing, auditing, and tracking related to staff personnel and participant records.-Assist with HR Audit of Early Childhood files, classrooms, and play spaces.-Assist with branch program applications with an emphasis on enrollment, Vendor portal, PETS, My Schools, and Teaching Strategies-Assist with filing, organizing applications, register in AS400, entering attendance for programs participants, submitting ASQ’s and other assessments for teachers and administration.-Responsible for department inventory; create requisitions; receiving PO; resolve Invoice on Hold issues; respond to vendor inquiry and facilitate invoice for payment.-Place orders in S&B and Yshop.-Assist with Purchasing Card reconciliations for Branch & Government transactions.-Send Branch files to storage.-Supervise lunch distribution from vendor for DOE participants, liaison with vendor.-Answer phones, monitor purple door and service provider entry.-Uphold all Association Policies/demonstrate Values of Respect, Responsibility, Caring and Honesty.-Assist with planning family engagement and events, including staff meetings and functions.-Other Duties as assigned.Desired Skills & Experience:-Associate degree and experience in related field required. Bachelor’s degree preferred.-Minimum of one (1) to three (3) years of administrative experience and experience working with staff and volunteers. -Knowledge of Word, Excel, PowerPoint, and Publisher.-Excellent interpersonal communication - written and oral, project management, and organizational skills.​Benefits:The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.How to Apply:If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Minimum Salary: 18.00 Maximum Salary: 24.00 Salary Unit: Hourly