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Senior Assistant to Senior Administrator Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Position Title Senior Assistant to Senior Administrator

Department Dean of the College - Group

Pay Type Exempt

Appointment Type (A) Continuing Full-Time

Hours Per Week 37.5

Number of weeks 52 weeks per year

other - # of weeks 52

Benefits Eligible Full Benefits

Geographical Regional

Qualifies for Relocation Reimbursement No

Work Schedule

Job Description

General Scope of Duties

Provide administrative support to the Dean of the College, including managing office and reception responsibilities, scheduling and maintaining calendar, preparing travel arrangements, and coordinating events and meetings. Additionally, provide administrative support to the Dean of the College Office staff—the Dean of First-Year Students; Dean of Sophomores, Dean of Juniors and Seniors, Assistant Dean for Connections, Assistant Director for Academic Support, and the Assistant Dean of Fellowships Advising.

General Duties and Responsibilities

• Maintain the Dean’s calendar; consult on scheduling conflicts; prepare materials for meetings as requested; arrange business travel for the Dean of the College including the preparation and submission of all reimbursement requests. Respond to inquiries from students, faculty, staff, trustees, parents and other constituencies, provide support when appropriate, and when necessary, route to the appropriate department for resolution (if other than the Dean of the College staff). Ensure timesheet submissions by DOC division members and approve them by payroll deadlines. Create a weekly DOC newsletter with college events, open houses and other opportunities for students. Regularly communicate academic requirements, deadlines and opportunities.

• Oversee office management: hire, supervise and train student workers and provide work direction during the academic year and summer.

• Coordinate programs on behalf of the Dean of the College Office and the Office of the President as needed (e.g., Honors and Awards, President’s Distinguished Lecture Series, Presidential Scholars, One Book, One Region) including scheduling appropriate locations, ordering equipment and food service, and providing publicity.

• Support Fellowship advising and application activities (e.g., Mitchell, Marshall, Beinecke, Davis, Myers, Watson, ConnSSHARP) such as scheduling committee meetings, preparing materials, posting to portals, and notifying students.

• Oversee financial transactions in the office such as preparing budgets; track and monitor budget expenditures and reconcile with accounting reports; order supplies, process invoices; approve p-card expenses. Keep track of summer housing (for students conducting research in the sciences) charged to the Dean of the College operating budget and report any discrepancies to the Accounting Dept. Provide reimbursement and expense tracking for various support initiatives (Co-sponsorship, Student Travel Fund, Student Support Fund)

  Education and Skills

Associates degree required with 4-5 years of relevant experience, experience in office management in a higher education environment preferred.

Demonstrated Abilities:

• Build collegial and collaborative inter-departmental relationships.

• Establish and cultivate professional relationships with a diverse range of internal and external constituencies (alumni, parents, donors, guests).

• Work with and advise diverse college-age student population with sensitivity to and awareness of differing needs.

• Efficiently and independently manage assigned projects.

• Handle multiple tasks simultaneously and retain focus in a fast-paced environment.

• Provide attentive customer service.

• Adjust quickly to changing priorities within the scope of the position.

• Strong knowledge of social media and other communication tools.

• Strong written and verbal communication skills.

• High integrity necessary to handle confidential information.

• Knowledge of general office equipment and filing practices.

• Excellent attention to detail, budget management experience and strong computer skills (Microsoft Office, Excel, etc.). Possess a willingness to explore additional training when appropriate.

• Well-organized, able to work under pressure, set priorities and plan and accomplish goals.

  Preferred Qualifications

  Physical Demands

  Driving Required No

  Salary Range $43,870-$53,450

  Covid Vaccine Information

Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boosters

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 07/03/2024

Applications accepted through

Open Until Filled Yes

Documents needed to Apply

Required Documents

• Resume

• Cover Letter

  Optional Documents

  Supplemental Questions

  Required fields are indicated with an asterisk (*).

• • What is the highest level of education attained?

• GED

• High School Diploma

• Associates Degree

• Bachelors Degree

• Masters Degree

• PHD

• • How many years of experience do you have in this type of position?

• 0-1

• 1-3

• 3-5

• 5-7

• 7+

• • Are you eligible to work in the U.S.?

• Yes

• No