NHS Human Services, Inc.

Apply for Job Job ID361938 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code7208A3 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Administrative Associate Supervisor is a working supervisor who will provide executive support assistance to the Department Chair in the Department of Anesthesiology. In addition, the supervisor will oversee daily operations of administrative support service for the department by supervising and coordinating workflow, implementing and documenting processes and procedures, and cross-training administrative support staff. This position reports to the Department Administrator for the Department of Anesthesiology. This position will be responsible for direct administrative support to the Department Chair including, but not limited to (50%): * Support faculty leadership as the administrative support staff to the Vice President and physician leader for the M Health Fairview University of Minnesota Medical Center * Provide daily and ongoing executive administrative support * Create and enhance successful working relationships with strategic partners within the Medical School, University, service lice, and relevant clinics and hospitals * Provide strong calendaring and organizational skills for complex calendar needs for Department Chair * Respond and refer to inquiries as appropriate * Plan, prioritize, schedule and provide staffing support for monthly departmental meetings. This includes attendance at these meetings, work with Department Chair on the agenda, taking minutes and attendance, preparation of presentations and refreshments. NOTE: meeting times can be outside of normal business hours * Compose and/or produce correspondence, memoranda, letters of recommendation, academic papers, presentations, figures for publications * Schedule travel to professional meetings and process subsequent reimbursements This position will also be responsible for supervision of administrative support staff members in Anesthesiology. The responsibilities will include, but are not limited to (40%): * Setting priorities for the administrative support team to ensure quality and quantity of work completion * Supervise and perform a wide variety of administrative duties which may include general office/program administration, data filing, reporting, internal and external customer service, facilities, and special projects as assigned by the Department Head or Department Administrator * Develop and establish work procedures and standards to improve efficiency and effectiveness of assigned operations * Interpret and adapt policies and procedures. Ensure compliance with established standards. Review and evaluate work performance of others * Supervise, delegate, train and conduct annual performance reviews for support staff * Manage and lead weekly Administrative Team Meetings including creating the agenda, taking minutes, inviting guests if needed etc * Other duties as assigned by Department Administrator or Department Chair Operations Support (10%): * Provides project management support and coordinates State of the Department presentation * Occasional oversight needed for Tuesday Morning conference (onsite with a start time of 6am) Qualifications Required Qualifications * BA/BS plus at least 4 years of experience or a combination of related education and experience to equal 8 years. * Demonstrated ability to move multiple projects forward at the same time and meet deadlines * Demonstrated strong communication (oral and written), interpersonal, organizational, and project management skills to develop and advance projects * Ability to manage work within multiple systems, amidst changing priorities and within ambiguous environments * Experience using Google Applications (mail, calendar, docs, and forms) Microsoft Office Suite programs (including Word, Excel, Powerpoint), Zoom, as well as other standard office software packages and offic equipment * Demonstrated ability to take initiative and work independently * Experience leading teams * Experience in the development and execution of new processes and process improvement * Experience and/or commitment to working with a diverse group of people * Adaptable and flexible Preferred Qualifications * Management experience in a health care and/or higher education setting * Knowledge of the administrative requirements associated with sponsored research, physician practice management, and graduate medical education. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.