NHS Human Services, Inc.

Performs administrative office support-related work for department staff. Work requires contact with middle and high-level managers, private entities, and general public. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.Essential Duties For an Administrative Assistant I and II:Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.Researches and compiles information for reports or inquiries.Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.Runs queries and reports in a variety of applications/systems.Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.Processes receipts and invoices for payment.Delivers and picks up confidential or time sensitive mail/correspondence.Performs other job responsibilities as assigned.Additional Duties For an Administrative Assistant II:Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the travelerandrsquo;s behalf.Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.