Job Information
Robert Half Administrative Assistant in Mechanicsburg, Pennsylvania
Description
We are offering a role for an Administrative Assistant in the bustling town of Mechanicsburg, Pennsylvania. The successful candidate will be at the heart of our operations, handling a range of administrative duties and ensuring our office runs smoothly and efficiently. This role resides within the medical industry and offers a contract employment opportunity.
Responsibilities:
• Categorize and manage emails received in various mailboxes, ensuring the timely processing of invoices.
• Rename and archive emails for easy retrieval of invoices as needed.
• Accurately code invoices with company/location numbers on a daily basis, handling invoices received through various methods such as electronic and paper mail.
• Utilize the master coding list to ensure proper coding of third-party invoices received, with guidance from the AP Team Lead.
• Scan invoices as necessary and maintain an organized digital filing system.
• Process both electronic and paper incoming mail across all divisions.
• File scanned and batched invoices in an orderly manner.
• Adhere to company policies and procedures for invoice shredding.
• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for data entry and email correspondence.
• Handle both inbound and outbound calls, providing excellent customer service and scheduling appointments as necessary.
Requirements • Must possess skills in answering inbound calls.
• Exhibits strong customer service abilities.
• Proficient in data entry tasks.
• Experience with email correspondence is required.
• Should be comfortable with both inbound and outbound calls.
• Proficiency in Microsoft Excel is necessary.
• Familiarity with Microsoft Outlook is required.
• Must be proficient in Microsoft PowerPoint.
• Demonstrates strong skills in Microsoft Word.
• Ability to schedule appointments effectively.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .