Job Information
The County of Los Angeles PROJECT DELIVERY MANAGER (SECTION MANAGER, FACILITIES OPERATIONS, ISD) in Los Angeles, California
PROJECT DELIVERY MANAGER (SECTION MANAGER, FACILITIES OPERATIONS, ISD)
Print (https://www.governmentjobs.com/careers/lacounty/jobs/newprint/3806763)
Apply
PROJECT DELIVERY MANAGER (SECTION MANAGER, FACILITIES OPERATIONS, ISD)
Salary
$132,439.68 - $178,485.84 Annually
Location
Los Angeles County, CA
Job Type
Full time
Job Number
W6661O
Department
INTERNAL SERVICES
Opening Date
01/08/2025
Description
Benefits
Questions
Position/Program Information
Exam Number
W6661O
REBULLETIN INFORMATION: This announcement is a reposting to reopen the filing period, update position, requirements, eligibility, how to apply, and additional information, and update the supplemental questionnaire.
When to submit your application:The application filing period will begin on January 10, 2025, at 8:00 a.m. (PT). We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.
Type of Recruitment: Open Competitive Job Opportunity
No withhold or out-of-class experience will be accepted.
Check Out Our Outstanding Benefits!
Los Angeles County offers one of the strongest public-sector benefits packages in the nation.
Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary.
Robust Retirement Packages - Contributory-defined benefit plan; optional tax deferred income plans that may include a County matching contribution up to 4% of employee's salary.
Generous Maternity and Family Leave Benefits.
Flexible Schedules (Telework - where appropriate).
Rideshare, Parking, and Transit Benefits.
13 paid holidays per year.
Click here (https://hr.lacounty.gov/benefits/) to see a list of employee benefits.
Who We Are
The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885 million and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice.
The Opportunity
We are pursuing qualified candidates to fill a Project Delivery Manager (Section Manager, Facilities Operations, ISD) position in the Program and Project Management Division. The Position will manage a section by planning and directing the work activities of staff (i.e., supervisors, managers, and Clerical); coordinating activities of the section with other Internal Services Department divisions and sections, County departments, and public and private agencies, implementing policies and procedures as required by federal and state regulations, codes, standards (such as Public Contract Code of California, California Building Code, Title 24, etc.); and assessing the overall effectiveness of the section operations in order to provide for the efficient, lawful, and timely accomplishment of the section mandates, strategic goals, and objectives.
Essential Job Functions
ESSENTIAL JOB FUNCTIONS:
Position Responsibilities
Manages a section within the Program and Project Management Division by planning and directing the work activities of staff (i.e., supervisors, managers, and Clerical); coordinating activities of the section with other Internal Services Department divisions and sections, County departments, and public and private agencies, implementing policies and procedures as required by federal and state regulations, codes, standards (such as Public Contract Code of California, California Building Code, Title 24, etc.); and assessing the overall effectiveness of the section operations in order to provide for the efficient, lawful, and timely accomplishment of the section mandates, strategic goals, and objectives.
Manages supervisors and project managers by performing a full range of supervisory tasks, which include reviewing and evaluating work of subordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; etc. in order to ensure staff receive the support and direction needed to effectively perform their duties.
Develops procedures and processes by reviewing and analyzing federal and state regulations, codes, standards; benchmarks internal operations against the best practices of other agencies and organizations, gathers and analyzes department data, preparing and presents recommended changes in operations and policies, orally or in written format using construction management software (e.g., eGordian, MS Project, PMWeb, etc.) and computer software (e.g., Microsoft Word, Excel, PowerPoint, Adobe Suite, etc.) to ensure the section performs effectively and is in compliance with laws and regulations.
Directs the implementation of the County's and department's Facilities Operations strategic goals by benchmarking internal operations against the best practices of other agencies and organizations, gathering and analyzing department data, reviewing and recommending alternatives, ensuring strategies are aligned with department management and the Board of Supervisors, and assisting with the implementation of policies in order to ensure that strategic goals are being met in an organized, efficient and cost effective way.
Assists in the preparation of the section's budget by participating in the budgeting process, reviewing past section expenditures, anticipating section's budget needs, gathering, compiling, and analyzing information about current budget, and recommending changes in order to ensure sufficient resources are requested to perform the mission of the division.
Prepares reports, special correspondence, and studies by gathering and analyzing data, documenting findings and recommendations, and presenting them in writing or orally, for either technical or non-technical audiences in order to provide division management with updates regarding the performance and operations of the section.
Conducts performance audits of section operations by reviewing program requirements and procedures, gathering and analyzing performance measurement data, identifying potential issues, and recommending remedial measures, where appropriate, in order to ensure the section is effectively performing their functions.
Acts on the behalf of a Division Manager as directed.
Oversees the implementation of the division's annual and multi-year projects by managing project timelines, budget and cost; by ensuring the payment invoicing is aligned with project delivery milestones; by conducting quality assurance on delivery expectations, including collaboration with the Design Review function, and perform commissioning, punch-list and other quality assurance functions, and by coordinating with the Department of Public Works on project permitting, inspections and close-out of projects in order to ensure verification of project completion and compliance with the law.
Establishes project schedules to manage the project lifecycle from beginning to end. Engages the Section Manager Assessment and Section Manager Planning as needed to establish project timelines for project scope development, architect/engineering work, JOC (or other) contract scope development, project delivery, and through project close.
Coordinates with Customer Departments to communicate project scope and timelines, and work with customer departments on specific project implementation plans to mitigate operational impacts from maintenance improvement projects. As necessary, assists customer departments with on-site relocation, temporary swing space, traffic impact mitigation and other operational considerations. Provides customer update reporting on project and operational impact issue resolution on a regular basis from planning through project close.
Ensures project controls are managed effectively to keep projects on track by making project adjustments as necessary, tracking progress and performance data for cost, quality and timelines. Validates project deliverables to progress payment schedules, and manages payment and contract close during project close-out. Works with Program Controls Section for end-of-project budget reporting.
Monitors workplace safety for contractors, building occupants, and visitors during project implementation by monitoring safety requirements for the working space, job tasks, environmental testing and reporting, to ensure the workspace and workplace is free from safety risks.
Leads project close-out, punch-list and commissioning processes to ensure project delivery is delivered as intended and designed, resolve outstanding delivery issues relative to the technical delivery of the project, and address any customer issues to the point of gaining customer acceptance of work completion.
Assists in the management of contracts by working with contractor to provide design and engineering in the development of project scopes of work, collaborating with the Facility Assessment section to ensure the design and engineering meets the replacement and/or repair needs of the project, reviewing Job Order Contractor bids to ensure alignment with project plans and cost estimates to ensure product deliverables is in accordance with approved requirements.
Requirements
TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties, and PROVIDE documentation for specified courses related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire.
Requirements to Qualify
Two years' experience providing construction, renovation or deferred maintenance project management servicesat the level of a Principal Facilities Project Managerspecifically in the area of Project Delivery.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative means of transportation in the performance of essential duties.
PHYSICAL CLASS:
2 - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION:
*Construction, renovation or deferred maintenance project management services is defined as encompassing at least $5 million dollars in expenditures, simultaneously managing multiple teams of ten or more projects and at least twelve supervisors/managers.
**Experience at the level of Principal Facilities Project Manager is defined as managing highly complex projects and associated processes, and typically supervises a team of Facilities/Senior Facilities Project Managers. Typically a direct report to a Division Manager level (or equivalent) position.
- A highly complex project is defined as a major energy or construction project encompassing over $5 million dollars in expenditures, or multi-discipline construction involving at least four separate crafts, or simultaneously managing ten or more small construction projects involving four or more separate crafts.*Project Delivery consists of managing projects utilizing the following primary delivery methods: Job Order Contracting, Design Bid Build, Master Service Agreements, etc.
Desirable Qualifications:
Additional credit will be given to applicants who possess the desirable qualifications in excess of the Selection Requirements.
Bachelor's degree or higher from an accredited** college or university in Engineering, Architecture, Contruction Management, or other closely related field.
Demonstrated experience working on multiple facility renovation or deferred maintenance projects at a given time.
Demonstrated experience managing multiple teams working on facility renovation or deferred maintenance.
Demonstrated experience working with a large project budget for facility renovation or deferred maintenance projects of at least $5 million dollars in expenditures.
Demonstrated experience working for a public agency.
Demonstrated experience using construction management software such as eBuilder, Procore, Job Order Contracting software, etc.
If you possess any of the Desirable Qualifications listed above, all candidates must provide sufficient details regarding the scope and length of work including specific assignments and employers where such experience or training was obtained, on the County of Los Angeles supplemental questionnaire.
**Accredited institutions are those listed in the publications of regional, national, or international accrediting agencies which are accepted by the Department of Human Resources (OHR). Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc (AICE).
In order to receive credit for the required coursework, certification, and/or license, you must include a legible copy of the official transcripts, or official letter from the accredited institution which shows the area of specialization, and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application (if applicable). Please submit documentation to Kirby@isd.lacounty.gov and indicate your name, the exam name, and the exam number.
We do not accept password-protected documents. Ensure documents are unlocked before attaching them to your application or sending them to the exam analyst.
Additional Information
Our Assessment Process:
First meet our requirements above. After that, our process includes a two-part assessment.
Part I- An evaluation of Training & Experience based on application information and desirable qualifications weighted at 35%.
Part II- A Structured Interview weighted at 65% covering Professional/Technical Expertise and Knowledge of Facility Construction Management Software, Building Planning, Facility Construction Project Management, Building Codes & Inspections, Commissioning, Contract Management, Administration and Management, Financial Management, Oral Communication Skill, Quality Assurance, and Auditing.
Applicants must meet the Requirements and achieve a passing score of 70% or higher on each weighted part of the examination in order to be added onto the register of eligible candidates.
Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please addKirby@isd.lacounty.gov (IRadillo@isd.lacounty.gov) ,info@governmentjobs.com, and noreply@governmentjobs.comto your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE REGISTER DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.
No person may compete for this examination more than once every twelve (12) months.
Shift: 5/40 work schedule. Appointees may be required to work nights, weekends, holidays, and overtime.
How to apply:
Applications must be filed online only. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty.
Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RECISSION OF APPOINTMENT. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.
You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please addKirby@isd.lacounty.gov,noreply@governmentjobs.com,and info@governmentjobs.comto your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.
Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.comand viewing your profile inbox, which saves a copy of all emailed notices.
Please make sure you put in the time and effort when filling out your application and supplemental questionnaire (if any) completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If you application is incomplete, it will be rejected.
Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specifications and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.
Fair Chance Initiative:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
Have questions about anything listed above?
Contact us.
Exam Number: W6661O
Department Contact Name: Kari Irby
Department Contact Phone: (323) 457-5304
Department Contact Email:Kirby@isd.lacounty.gov
California Relay Services Phone:(800) 735-2922
ADA Coordinator Phone: (323) 267-3432
Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077]
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.
Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.
Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.
Revised January 2025
For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)
01
The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible as requested. Comments such as "see resume or application" will not be considered as a response. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
I understand the above information and instructions.
02
Many important notifications will be sent electronically to the email address provided on the application. it is important that you provide a valid email address. Please add IRadillo@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of your email subscription settings, you may always check for notifications by logging into www.governmentjobs.com/careers/lacounty and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
I understand and agree to the above.
03
Do you possess two years' experience providing construction, renovation or deferred maintenance project management services* at the level of a Principal Facilities Project Manager* specifically in the area of Project Delivery?** (For asterisk definitions, please refer to Special Requirement information).
Yes
No
04
If you indicated yes to Question 3, include ALL the following information for each relevant position held: Job Title: Employer: Employment Start Date: (MM/DD/YYYY) Employment End Date: (MM/DD/YYYY) Total number supervised: Hours worked per week: Project Name: Description of specific duties/job experience and scope of responsibilities related to project management. If you do not possess this work experience, please indicate "N/A".
05
TRAINING AND EXPERIENCE BEYOND REQUIREMENTS
The response you provide on supplemental questions 6 through 18 will be evaluated to determine your training and experience. Be as specific as possible and include all information as requested. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
I acknowledge that I have read and understood the above instruction.
06
Do you possess a Bachelor's degree or higher from an accredited college/university?
Yes
No
07
If you indicated you possess a Bachelor's degree or higher from an accredited college/university on question 6, please indicate the field of specialization. If non, please indicate N/A.
Engineering
Architect
Construction Management
Other closely related field.
N/A
08
SUPPORTING DOCUMENTATION:In order to receive credit for the degree indicated on Questions 7, youMUSTattach a legible copy of the official diploma, official transcripts and/or official letter from the accredited institution which shows the degree conferred and the area of specialization at the time of filing or within fifteen (15) calendar days from application submission. How will you submit your supporting document?
As an attachment to my online application.
By way of email to IRadillo@isd.lacounty.gov
N/A
09
What is the maximum number of Facility Renovation or Deferred Maintenance projects that you have personally managed at a given time, not considering specific project budgets?
Less than 5.
5-10
more than 10
N/A
10
What is the maximum number of Facility Renovation or Deferred Maintenance projects that a Team which you have managed at a given time, not considering specific project budgets?
Less than 20
20-50
more than 50
N/A
11
What is the average total project budget for the Facility Renovation or Deferred Maintenance Projects that you have managed?
less than $500,000
$550,000 to $1,000,000
$1,500,000 to $5,000,000
Greater than $5,000,000
N/A
12
What is the largest size project team that you have managed?
0-5 people
5-10 people
11-25 people
Greater than 25
N/A
13
What is the average total project budget for the Facility Renovation or Deferred Maintenance Projects that a Team which you have managed?
less than $500,000
$550,000 to $1,000,000
$1,50,000 to $5,000,000
Greater than $5,000,000
N/A
14
If you indicated experience on Question 11, please indicate the position held, name of employer, employment start and end dates and approximate maximum number projects that your Team managed at a given time. If you do not possess this work experience, please indicate "N/A."
15
Please indicate the type of public agency experience you possess:
Special district governments (e.g., schools, utilities, etc.)
City/County/State/Federal
No public experience
16
If you indicated experience on Question 15, please indicate the position(s) held, name(s) of each public agency, and employment start and end dates. If you do not possess this work experience, please indicate "N/A."
17
Please indicate your experience with Construction Management Software:
Experience with individual project scheduling and project reporting.
Experience developing data analytics and program level reporting.
Experience in development of new processes within the system.
N/A
18
If you indicated experience on Question 17, please indicate your job title, name of employer, employment start and end dates, name of software utilized, the level of proficiency and examples of relevant duties performed as it pertains to your experience working with construction management software. If you do not possess this work experience, please indicate "N/A."
Required Question
Employer
County of Los Angeles
Address
Los Angeles, California, 90010
Website
http://hr.lacounty.gov
Apply
Please verify your email addressVerify Email