Job Information
The County of Los Angeles PRINCIPAL FACILITIES PROJECT MANAGER in Los Angeles, California
PRINCIPAL FACILITIES PROJECT MANAGER
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PRINCIPAL FACILITIES PROJECT MANAGER
Salary
$127,316.88 - $162,509.52 Annually
Location
Los Angeles County, CA
Job Type
Full time
Job Number
W4132J
Department
INTERNAL SERVICES
Opening Date
02/23/2024
Description
Benefits
Questions
Position/Program Information
EXAM NUMBER
W4132J
When to Submit Your Application:
We are accepting applications beginning February 26, 2024, at 7:00 a.m., (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice.
Type of Recruitment: Open Competitive Job Opportunity
No out-of-class experience or withhold will be accepted.
Check Out Our Outstanding Benefits!
Los Angeles County offers one of the strongest public-sector benefits packages in the nation.
Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary.
Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary.
Generous Maternity and Family Leave Benefits
Flexible Schedules (Telework - where appropriate)
Rideshare, Parking, and Transit Benefits
13 paid holidays per year
Click here (https://hr.lacounty.gov/benefits/) for more details on employee benefits.
Who We Are:
The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885 million and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice.
The Opportunity:
We are pursuing a qualified candidate to fill a Principal Facilities Project Manager position in the Program and Project Management Division. The position s upervises a section responsible for County facility project management.
Positions allocable to this class provide the first level of technical and administrative supervision for sections engaged in the coordination of all phases of project management including design, construction and occupancy.
Essential Job Functions
What You Will Be Doing:
Supervises the coordination of the design and construction of County facility projects including reviewing progress for timeliness.
Makes assignments to staff including establishing priorities and deadlines.
Provides information on the scheduling of future projects depending on current progress and workload.
Supervises the preparation of regular reports on project progress and special reports dealing with unique circumstances or problems including recommendations for their resolution.
Develops and recommends changes in policies standards and procedures.
Reviews reports or recommendations prepared by subordinates for technical and administrative feasibility and makes necessary recommendations to the division manager.
Supervises staff (e.g., Facilities Project Manager I & II, Clerical, etc.) by performing a full range of supervisory tasks, which include reviewing and evaluating work of subordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; and by training staff in order to ensure staff receive the support and direction needed to effectively perform their duties.
Oversees the management of renovations, refurbishment, and repair projects by providing staff with technical information and guidance, ensuring collaboration with Federal, State or local agencies, approving recommendations proposed by staff, meeting with staff to obtain project status updates, conducting site visits and project reviews, and by reviewing and analyzing final various project reports (e.g., contractor evaluations, closeout documents, special reports, etc.) in order to determine if the project is in accordance with approved plans, specifications and county standards.
Assists in directing the department's sustainability efforts by assessing components of projects, considering factors such as cost effectiveness, technical feasibility, implement sustainability project goals, objectives, initiatives, and strategies in collaboration with sustainability professionals, participating in strategic meetings with management and executives of other County departments in order to ensure County sustainability goals are being met.
Manages the design of County Facility projects by reviewing space layouts for existing buildings, coordinating with administrative and operating personnel in-person or via email, and by overseeing architects' and engineers' development of construction plans and specifications to determine if work meets department's needs and is in accordance with approved plans, specifications and county standards.
Coordinates the development of contracts and work orders by reviewing Requests for Proposals, Bids or Information (RFPs, RFBs, RFIs); by contributing to vendor selection criteria, recommending vendor selection, reviewing and acting on contract change requests, and approving deliverables, communicating with vendors and contract staff in order to meet County's project requirements.
Represents the division manager, as assigned, in coordinating a section's or division's activities with other divisions, departments or public and private agencies as needed.
Management of deferred maintenance and client funded projects from pre-construction through closeout.
Driving to and from work sites, as needed.
Requirements
Requirements to Qualify:
Four (4) years' experience with full responsibility for coordinating both the design andconstruction of complex facility projects.*
*A complex facility project is defined as a major energy or construction project encompassing at least $5 million dollars in expenditures, or multi-discipline construction involving at least four separate crafts, or simultaneously managing ten or more small construction projects involving four or more separate crafts.
License:
A valid California Class C Driver License is required to perform job-related essential functions.
Successful applicants for positions that require driving must obtain and present a copy of his/her driving record from the California State Department of Motor Vehicles before final appointment. Applicants should not present a copy of their driving history until asked to do so by the hiring department. The County will make an individualized assessment of whether an applicant’s driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked.
Physical Expectations:
2 - Light. Light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
Desirable Qualifications:
Additional points will be awarded for additional experience beyond the requirements.
An Associate's Degree or higher from an accredited college or university.
A valid architect, professional engineer, or building inspector license issued by the State of California.
In order to receive credit for a college degree or license in this examination, applicants MUST attach a legible copy of your official diploma, official transcripts, official letter from the accredited institution which shows the area of specialization and/or valid State of California issued license at the time of filing or within 15 calendar days of filing your application online. If you are unable to attach your document(s), p lease submit documentation to Kirby@isd.lacounty.gov and indicate your name, exam name (Principal Facilities Project Manager), and the exam number (W4132J ) .
Additional Information
Our Assessment Process:
This assessment will consist of two (2) parts:
Part I – An Evaluation of Training and Experience based on the application, desirable qualifications, and supplemental questionnaire measuring Professional Technical Knowledge of Construction Management and Planning, Sustainability Initiatives, Building Planning, and Construction Management Software weighted at 30%.
– AND –
Part II – A structured interview covering Knowledge & Skills in the Field, Management, Administrative, Supervisory Skills, Problem Solving & Analytical Skills, Customer Service & Interpersonal Skills, Work Habits & Productivity Skills, and Oral & Written Communications Skills weighted at 70%.
Candidates must achieve a passing score of 70% or higher on each weighted part of the assessment to be added onto the list of eligible candidates on the Eligible Register.
Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail.
Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
Eligibility Information:
The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment.
Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.
No person may compete for this examination more than once every twelve (12) months.
How to Apply:
Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the websitehttps://www.governmentjobs.com/careers/lacounty.
Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DTse@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.
Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.
Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.
Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsificationof any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.
Computer and Internet Access at Public Libraries:
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
Fair Chance Initiative:
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
Anti-Racism, Diversity, and Inclusion (ARDI) :
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
Have questions about anything listed above?
Contact us:
Exam Number: W4132J
Department Contact Name: Kari Irby
Department Contact Phone: (323) 457-5304
Department Contact Email: Kirby@isd.lacounty.gov
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (323) 267-2432
Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ]
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/Non-Discrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.
Testing Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.
Fair Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.
Revised January 2025
For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)
01
The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWER CAREFULLY. Any mistakes you make and/or any responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will NOT be considered a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
I understand the above information and instructions.
02
Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address.
Please add DTse@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.
Regardless of your email subscription settings, you may always check for notifications by logging into www.governmentjobs.com/careers/lacounty and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence.
Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
I understand and agree to the information above.
03
General Information:This evaluation of Training & Experience (T&E) is a self-assessment. You will respond to questions about your training and experience related to having acquired the necessary knowledge, skills, and abilities to successfully perform the Principal Facilities Project Manager position. All information that you provide is subject to verification.
The assessment will evaluate the following competencies:
Professional/Technical of Construction Management and Planning - Advance knowledge of construction management and planning principles, Federal, State, County and local municipal codes, laws, and regulations in order to conduct planning, programing of renovations, refurbishment, and repair projects etc.
Professional/Technical Knowledge of Sustainability Initiatives - Advance knowledge of current Federal and State laws and regulations sustainability initiatives (e.g., California Environmental Quality Act, National Environmental Protection Act, California Title 24, etc.) in order to ensure compliance with the law; determine environmental impacts; and implement project specific requirements.
Professional/Technical Knowledge of Building Planning - Ability to read and interpret building plans, such as: site plans, assessor's maps, design plans, construction documents, etc. at a level sufficient to guide administrative and operating personnel in applying the information contained therein to support decision making.
Professional/Technical of Facility Construction Management Software - Basic knowledge of computer aided construction management software (e.g., eGordian, MS Project, PMWeb, etc.) sufficient to develop, implement and track facility renovations, refurbishment, and repair projects.
Instructions for Completion:Carefully read the official County job bulletin for this examination. You will receive points for each question based on the response(s) you provide. You will receive zero points for any question on which you do not provide the requested information that supports the response you indicated for your training and/or experience. Referrals to a resume or the County application will be considered a non-response.
Certification Statement:By completing the following, I hereby attest that all information I have provided in this T&E is true and complete to the best of my knowledge. I acknowledge that Human Resources staff may contact my employers to verify the information that I have provided. I understand that any misrepresentations, falsifications, or omissions of material facts violates Civil Service Rules and may subject me to actions, including removal from this examination and dismissal during any period of County employment. Furthermore, I certify that I will not disclose the questions used in this examination to any candidate nor will I provide any information to anyone concerning anything related to this examination other than concerned parties in an official protest or appeal. I understand that violation of this agreement can result in my disqualification from this examination as provided by Civil Service Rules.
I understand the above information and instructions.
04
Indicate your highest level of education:
High School degree or GED equivalent
Less than 2 years of college
Associate's Degree or equivalent from an accredited college or university in Architecture, Engineering, Construction Management, or a closely related field
Bachelor's Degree from an accredited college or university in Architecture, Engineering, Construction Management, or a closely related field
Master's Degree or higher from an accredited college or university in Architecture, Engineering, Construction Management, or a closely related field
Associate's Degree or equivalent from an accredited college or university in an unrelated field
Bachelor's Degree or higher from an accredited college or university in an unrelated field
None of the above
05
In the comment box below, provide the name of the institution who conferred the degree, the degree type and major, and ensure that a legible copy of your official diploma(s) or official transcripts are attached to your application. If claiming no education please write N/A.
06
Do you possess a valid architect, professional engineer, or building inspector license, issued by the State of California?
Yes
No
07
In the comment box below, provide the type of license, issuing organization or institution, date of issuance, and date of expiration. Please ensure that you attach a legible copy of your official license to your application.
08
How many years of verifiable experience do you have managing architects and engineers in the development of construction documents and associated specifications?
No experience performing this task
Less than 1 year
At least 1 year, but less than 2 years
At least 2 years, but less than 3 years
At least 3 years, but less than 4 years
At least 4 years, but less than 5 years
At least 5 years, but less than 7 years
7 years or more
09
Select the response that BEST describes your knowledge and expertise with the experience level you selected above?
I have no experience performing this task
I have performed this task on the job, with close supervision from a supervisor, manager, or senior employee
I have performed this task as a regular part of a job, independently, with minimum/minor review by a supervisor, manager, or senior employee
I have performed this task independently as a central or major part of my work AND I have trained others in performance of this task, and/or others have consulted me as an expert for assistance in performing this task
10
In the comment box below, you must indicate the position title, name of employer, supervisor name and phone number, and approximate dates of your experiences, and an example that briefly describes your experience with the experience level you selected above. If you have no experience in an area of responsibility, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response.
11
How many years of verifiable experience do you have managing construction projects which may include renovations, refurbishments, sustainability initiatives, or maintenances (i.e., from procurement to project closeout)?
No experience performing this task
Less than 1 year
At least 1 year, but less than 2 years
At least 2 years, but less than 3 years
At least 3 years, but less than 4 years
At least 4 years, but less than 5 years
At least 5 years, but less than 7 years
7 years or more
12
In the comment box below, you must indicate the position title, employer, supervisor name and phone number, and approximate dates of your experiences, and an example that briefly describes your experience with the experience level you selected above. If you have no experience in an area of responsibility, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response.
13
Have you managed multiple complex facility projects such as major energy, renovation, or construction projects totaling at least $5 million in expenditures at a single time?
Yes
No
14
In the comment box below, you must indicate the position title, employer, supervisor name and phone number, approximate dates of your experiences, and an example that describes the most complex project you managed including total costs in expenditures correlating with your answer above. If you have no experience in an area of responsibility, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response.
15
How many years of verifiable experience do you have managing the construction of a new commercial building (i.e., from procurement to project closeout)?
No experience performing this task
Less than 1 year
At least 1 year, but less than 2 years
At least 2 years, but less than 3 years
At least 3 years, but less than 4 years
At least 4 years, but less than 5 years
At least 5 years, but less than 7 years
7 years or more
16
In the comment box below, you must indicate the position title, employer, supervisor name and phone number, and approximate dates of your experiences, and an example that describes your experience with the experience level you selected above. If you have no experience in an area of responsibility, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response.
17
In the last five (5) years, how many facility construction project management software (e.g., eGordian, MS Project, PMWeb, etc.) have you utilized in project management?
None
One
Two or more
18
In the comment box below, you must indicate the position title, employer, supervisor name and phone number, and approximate dates of your experiences, and an example that briefly describes your experience with the experience level you selected above. If you have no experience in an area of responsibility, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response. Please limit your response to 200 words or less.
19
Indicate all that apply to your communication experience with public or private stakeholders managing construction projects (e.g., complete commercial building system refurbishment, new construction, etc.) (Please select all that apply):
Communicate in writing or verbally with senior-level officials (e.g., Elected Officials, Department/Agency Heads, etc.)
Respond in writing or verbally to information requests from internal or external stakeholders
Develop construction status reports and presentations
I do not have communication experience with public, private, non-governmental agency stakeholders.
20
In the comment box below, you must indicate the position title, employer, supervisor name and phone number, description of your duties/job experiences, and approximate dates of where you acquired the job experience(s) you selected above. If you have no experience in an area of responsibility, then indicate "N/A." Comments such as "see resume or application" will not be considered as a response. Please limit your response to 500 words or less.
Required Question
Employer
County of Los Angeles
Address
Los Angeles, California, 90010
Website
http://hr.lacounty.gov
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