Job Information
Hutchinson Community College Administrative Assistant to the Vice President of Finance and Operations (STF2770) in Hutchinson, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13195488
Essential Functions
- Provide document processing, records management and general secretarial support to the Vice President of Finance and Operations, and Accountant.
- Prepare bid proposals for equipment and supplies and maintain records for proposals, prepare bid recommendations for board meetings, and purchase orders and correspondence for the Vice President of Finance and Operations.
- Maintain records of lease/ownership for HutchCC property and business office files, such as contracts, policies and procedures and open records requests.
- Maintain rental property records and reports.
- Maintain file of HutchCC insurance policies and maintain property, vehicle and equipment records for insurance coverage.
- Maintain information file for HutchCC vehicles, purchase tags, assign K-tags, transfer titles and maintain registration and insurance.
- Maintain student, visitor and vehicle accident report files, file insurance claims when necessary.
- Obtain and maintain information on drivers of HutchCC vehicles, including records in PoolCar database.
- Record meeting minutes for various committee and departmental meetings.
- Submit maintenance/repair requests and maintain/reorder supplies for office kitchen.
- Edit policy and procedure documents in the Colleges electronic document storage system, DragonDocs.
- Assist with maintaining Fixed Asset accounting by alerting Accountant of board-approved purchases and surplus requests, assign appropriate tags and maintain database of assets and file of photographs.
- Schedule events on Parker Student Union and Amphitheater calendars and send weekly reports to affected staff. Also assist Vice President of Finance and Operations with calendar scheduling.
- Schedule, provide notice and prepare packets for annual EFARC meetings and maintain record of minutes.
- Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
- Comply with HutchCC policies, procedures and practices.
- Serve actively on HutchCC committees.
Secondary
- Perform other responsibilities as assigned by the Vice President of Finance and Operations.
- Offer assistance to and act as back-up for other Business Office functions/jobs.