NHS Human Services, Inc.

JOB REQUIREMENTS: Love + medicine is who we are, it\'s what we do, it\'s why people want to work here. If you\'re looking for a job to love, apply today. Scheduled Weekly Hours:40 Job Description: Major Responsibilities: Generate check runs and related duties, Open and distribute accounting mail, Data entry including but not limited to employee reimbursement requests and/or vendor invoices, File vendor invoices that are pending payment, Prepare and furnish to vendors sales tax exemption certificates, request W9\'s from payees and maintain records thereof, Order and maintain an inventory of general office supplies for the accounting area, Filing of support reports and documents, other miscellaneous tasks as assigned by Accountant and Finance Administrator Responsible to accurately generate check run processes, utilizing the Accounts Payable system and MHC print software. This requires managing the selection and run parameter criteria such as bank selection, forms, check numbers, check date, along with ensuring the completion of all import processes, job and report processes, transmission of the payment file data to the bank. Also, responsible to distribute the printed checks to staff (for matching to invoices/check requests) and subsequently (after return thereof) preparing checks and enclosures for mailing. Timely and accurately open, sort, and distribute all incoming mail for Accounting and Accounts Payable areas. Further segregate the Accounts Payable mail down to specific vendor assignments and distribute. Identify misdirected mail (10%) and redirect to the appropriate Gundersen department (requires a broad knowledge of other departments and their function Provide accurate and timely data entry of vendor invoices and/or employee reimbursement requests (work is generally from other Accounts Payable staff following their preparation and review). Included in this segment is some customer service support time, fielding questions and performing inquiry and responses relating to payment status and check information. File vendor invoices/check requests that have been processed (by all A/P staff) and loaded into the Lawson accounts payable system for future payment. These documents are maintained in a central location for general access and are subsequently pulled by all staff on check run days for matching to payments. This requires an assimilation for knowledge across the breath of the vendor master (approx. 8,000 vendors) relative to invoice graphics and payee names to ensure accurate filing, eliminating misplaced invoices and staff frustration that comes with that. Legal names on check often differ from the name/graphics presented on the invoice. Prepare, furnish, and maintain records of WI sales tax exemption forms filed with vendors and/or suppliers. Requires knowledge of the appropriate entity to prepare. Generate W9 requests to vendors/payee to secure the required... For full info follow application link. EEO/AA/Veterans/Disabilities ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/C9B360B464BF4F88