NHS Human Services, Inc.

Warden's Secretary

Date Posted: Feb 27, 2025

Requisition ID: 457674

Location:

Greencastle, IN, US, 46135

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About Putnamville Correctional Facility:

As a part of the Indiana Department of Correction, the Putnamville Correctional Facility promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Putnamville Correctional Facility is a medium security Correctional facility for adult males. The Putnamville Correctional Facility is located in Greencastle, Indiana. The Putnamville Correctional Facility, established in 1914, was known for nearly 70 years as the Indiana State Farm and has been the recipient of several environmental awards. The facility offers educational and work training programs, including training in coding and visual and audio programming through The Last Mile, and other programs focused on education and parenting.

Role Overview:

Incumbent serves as a confidential and professional assistant to the Facility Warden at the Putnamville Correctional Facility. Incumbent channels communication through that office (verbal, written, and electronic) and disseminates information received by the Warden for various facility divisions/departments. The incumbent monitors the status of deadlines and required follow-up of facility projects, informing Warden of the current status of work in progress (both within the office and the facility departments). Incumbent may be the first contact with the general public, State, Federal, and local agencies, the media, courts, incarcerated individuals families, and other concerned parties, which is a direct reflection on the facility and the Department of Correction.

Salary Statement:

The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Provides advanced administrative support to an agency, department, or facility.

• Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.

• Administers staff functions in support of program area.

• Aids program administrator in applying agency or department policies and procedures.

• Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.

• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

The ideal candidate in this role should minimally have

• an Associate’s Degree with 3+ years of experience, or

• at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience:

• Specialized knowledge of theories, principles, and practices of administrative management.

• Working knowledge of state governmental administrative structure.

• Working knowledge of assigned program area.

• Organizational skills with the ability to prioritize tasks effectively and multitask.

• Ability to coordinate and motivate professional and support personnel.

• Ability to communicate, both orally and verbally, with diverse public.

• Attention to detail and proofreading skills.

• Ability to establish cooperative work relationships.

• Ability to analyze, update and write procedures and policies.

• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.