Job Information
Colorado State University Administrative Assistant - Diagnostic Laboratory Office in Fort Collins, Colorado
Position Information
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?No
Description of Work Unit
It is the mission of the Colorado State University Diagnostic Laboratory system to provide timely, accurate and pertinent animal disease diagnostic services and educational outreach to veterinarians, animal industries and animal interests. The Diagnostic Lab will strive to meet the goals of the College of Veterinary Medicine and Biomedical Sciences and the University through research to develop new approaches to disease identification, investigation, prevention and through education of professional veterinary medical, graduate and post doctoral students.
Search Contact Emailtina.sund@colostate.edu
Position Summary
This position will work with our business office team and will have a wide variety of duties. Incumbent must greet the public on the phone and in person, answer questions about what specimens to submit, which tests we run and read or fax/e mail results to customer. Incumbent will direct clients to appropriate area of the laboratory (on the phone and in person), enter case information into the billing/records system, bill/invoice clients for services provided, and provide various support duties for other members of the VDL staff and faculty.
Position Minimum Qualifications
Employee must be able to sit for extended periods of time but may involve walking and standing; must have ability to use fingers and hands for high volume/speed keyboarding; talking, hearing, comparing and copying/posting data, and analyzing/coordinating data is required. Strong communication/interpersonal skills and desire to work with the public are required.
Preferred Qualifications
Medical terminology.
Posting Details
Working TitleAdministrative Assistant - Diagnostic Laboratory Office
Posting Number202400531T
DepartmentFort Collins Diag Lab
Salary Range15.00-17.00
Employee Benefits
Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area:https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/
Close Date07/22/2024
Special Instructions to Applicants
Interested applicants must submit a cover letter which addresses how professional experiences align with the posted required and preferred qualifications of the position, a current resume, and names, email addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Diversity Statement
Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.
Essential Job Duties
Job Duty CategoryOffice Reception
Duty/Responsibility
Greet internal and external customers as they enter the office area. Provide information to potential and actual customers. Direct clients to appropriate area of the lab. Answer phone calls giving information and results as requested. Emailing/faxing/printing reports for client.
Percentage Of Time20
Job Duty CategoryAccession Data Entry
Duty/Responsibility
Enter accession information into theLIMS system verifying correct veterinarian/owner information and test chosen. Knowledge of tests, times/dates run and pricing information is essential. Scanning documents into appropriate accession and updating data/charges.
Percentage Of Time70
Job Duty CategoryInvoicing
Duty/Responsibility
Invoice cases in the Diagnostic Laboratory Information Management System. After lab personnel complete testing on cases, verify correct billing information and invoice client. Knowledge of tests, times/dates run and pricing information is essential.
Percentage Of Time10
References
Minimum References Required3
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents