NHS Human Services, Inc.

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6533764

r

rOperations Manager

r

rLocation: PMI

rRegular/Temporary: Regular

rJob ID: 607912

rFull/Part Time: Full-Time

r

r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

{ckesavedhref="https://nau.edu/president/strategic-plan/" isparent="" target="blank"}

Special Information

This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

The Pathogen and Microbiome Institute (PMI) at Northern Arizona University (NAU) is recruiting for a highly skilled, dynamic individual to join their team as an Operations Manager. The PMI Operations Manager performs varied complex administrative work in support of the Pathogen and Microbiome Institute. Incumbent is expected to work independently and to carry out duties requiring planning, coordination, judgment, and initiative. Incumbent will have contact with principal investigators, faculty, Deans, funding agencies, and high level visitors and community members, and high-level University administrative offices, requiring use of business vocabulary, tact, discretion and judgment. PMI is a security sensitive environment and as such a cleared background check and fingerprinting is required. There are currently approximately 75 active grants and contracts, and this individual will be responsible to navigate ordering lab supplies, payment of invoices, and package receipts for these multi projects.

Awards Management - 30%

• There are approximately 75 active grants and contracts.
• Responsible for navigating the ordering lab supplies, payment of invoices, and package receipts for these multi projects.
• University Purchasing card use and reconciliation for PMI Card holders to ensure expenses are posted on the correct awards in a timely fashion.
• Assist with annual reporting requirements for grants and contracts as well as local funding.

Office Management - 25%

• Website updates.
• Meeting coordination.
• Communication and coordination with internal faculty and principal investigators as well as research faculty, staff, and students. (These members may include VP, Dean, Associate Dean, Associate VPs, department and center chairs, senators, representatives, and varied other faculty, and staff).
• PMI org chart and personnel charts.
• Organization and supervision of student team at PMI ensuring that there is always coverage for the office. Monitors and delegates tasks to team as needed.
• HR service ticket creation for all PMI hires and other personnel changes.

Event Planning and Travel Coordination - 25%

• Manage and plan travel for PMI faculty, staff, and students.
• Annual PMI all-hands meeting coordination.
• Annual PMI picnic coordinator and planning.
• PMI graduation luncheon event planning and coordinator for students, families, faculty and staff.
• ASM meeting coordination.
• PMI visitor coordination.
• Preparation for high-profile visitors including senators, representatives, and University officials, as well as hosting them.
• Plan annual Institute events.

Operational - 10%

• General Office Management:
  • Copier, supplies, room scheduling, facility requests, drive management, listserves, oversee PMI general email inbox.
• Communications:
  • Newsletter c ordination and website updates.
  • Coordinate messaging through relevant listservs.
  • Emails to the PMI all.
• Onboarding of new employees and off-boarding of leaving employees.
• Personnel funding changes as requested by associate director.

Executive Assisting - 5%

• Provide scheduling assistance for PMI executive director, principal investigators (PIs) and associate directors as needed.
• Manage signature requests for PMI council and staff as required.

Other - 5%

• Special projects.
• Other duties as assigned.

Minimum Qualifications

• Bachelor\'s degree in related field, and
• 1-2 years management experience, and
• 2-4 years relevant experience; or
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Knowledge, Skills, & Abilities

Knowledge:

• Knowledge of organizational practices.
• Knowledge of applicable legislation, standards, policies, and procedures within specialty area.

Skills:

Coordination of activities, evaluating data and establishing priorities.\<