Job Information
Southern Illinois University E Executive Secretary in the Office of the Chancellor (CS25-198) in Edwardsville, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12571725\ Positio Title: Executive Secretary in the Office of the Chancellor (CS25-198)\ \ Location: Edwardsville, IL\ \ \ Division: Chancellor, Ofc of\ \ Apply Before: 00671\ \ Department: Chancellor, Ofc of\ \ FLSA: Non-Exempt\ \ Description: Description\ \ Overview\ \ The Executive Secretary to the Chancellor is responsible for overseeing the administrative functions of the Chancellor\'s office, ensuring the smooth and efficient operation of daily activities. This includes managing the office budget, records, facilities, equipment, logistics, and correspondence. The Executive Secretary will develop, implement, and maintain systems and business processes that support seamless office operations while fostering continuous quality improvement. As the first point of contact for the office, this role requires exceptional customer service skills and the ability to interact with a wide range of internal and external stakeholders, all while maintaining a high standard of professionalism and excellence.\ \ What You\'ll Do\
- Oversee the daily administrative operations of the Chancellor\'s office, ensuring the effective management of office budget, facilities, equipment, and logistics.
- Develop and maintain efficient systems and processes to support smooth office functioning and continuous improvement.
- Manage records and correspondence, ensuring accuracy and confidentiality at all times.
- Serve as the primary point of contact for the office, providing front-desk reception and exceptional service to both internal and external stakeholders.
- Demonstrate a strong commitment to maintaining a high standard of professionalism and excellence in all interactions.
- Perform high-level administrative tasks with sensitivity and discretion, ensuring confidentiality in all matters.
\ \ Minimum Acceptable Qualifications\ \
- High school diploma or equivalent.
- Five (5) years (60 months) of assistant/clerical experience that included the performance of responsible administrative assistant duties.
Preferred:\ 1. Bachelor\'s degree\ \ 2. Knowledge and ability to develop and manage diverse office business responsibilities and procedures\ \ 3. Experience using Microsoft Suite, basic knowledge of computer systems\ \ 4. Experience compiling annual and financial reports\ \ 5. Experience working with technology at the level of facilitating programs in virtual platforms and hybrid formats\ \ 6. Experience with event management and program planning\ \ 7. Work well with various university stakeholders and offices across the university community\ \ Supplemental Information\ \ Civil Service Information: Civil Service Application - FAQs\ \ Application Instructions: How to Apply - Step by Step\ \ Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.\ \ Classification: State Universities Civil Service System Classification Number: 3260 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: <https://www.sucss.illinois.gov/pages/classspec/default.aspx>.\ Southern Illinois University Edwardsville is an Equal employment opportunity, including veterans and individuals with disabilities.\ \
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