Job Information
Michigan State University Administrative Business Manager/S in East Lansing, Michigan
Job postings
Administrative Business Manager/S
Back to search results Apply now Job no: 962776
Work type: Support Staff
Pay Grade:14
Major Administrative Unit / College:College Of Human Medicine
Department:Physiology Human Medicine 10022668
Sub Area:APSA- Pro Supervisory
Salary:Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Financial/Accounting, Operations Services, Human Resources, Professional Supervisory- APSA, Full Time (90-100%), Union
Position Summary
The Department Administrator (DA) collaborates closely with the department chairperson to ensure efficiency, effectiveness, and excellence in departmental operations. The DA oversees financial management, research management, educational support, human resources management, facilities management, technology resource management, and strategic planning. The DA assures a high-functioning infrastructure to support the department’s educational and research missions and provides guidance and education to faculty and staff concerning financial and administrative operations. This position plays a pivotal role in facilitating the achievement of departmental goals and objectives while maintaining strong relationships with internal and external stakeholders. The DA will oversee and manage a team of administrative staff to drive results and impact in the following areas:
Business and Strategic Planning - Some of the key responsibilities in this area include: strategic financial analysis and recommendation, assisting in formulating strategic plans, establishing goals to support academic and research programs, building relationships with stakeholders, providing regular reports to the leadership, and supporting departmental advancement and marketing efforts.
Financial Management – Some of the key responsibilities in this area include: overseeing expenditures, maintaining financial reporting systems, managing finance planning and accounting practices, generating reports, preparing budgets, analyzing financial data, presenting budgets to relevant stakeholders, monitoring budget variances, ensuring financial controls, complying with audit requirements, and purchasing shared equipment/services.
Human Resources Management - Some of the key responsibilities in this area include: overseeing staffing planning and management of administrative and faculty personnel, determining organizational structure, facilitating staffing processes, monitoring staff performance, resolving employee issues, managing compensation, ensuring compliance with HR policies, assisting the chairperson in overseeing faculty affairs activities, in addition to providing guidance for faculty recruitment, resource allocation, and salary management.
Research Management – Some of the key responsibilities in this area include: overseeing grant management activities, ensuring compliance with funding agency requirements, adhering to regulations governing research finances, post-award management and close-out processes for sponsored projects, analyzing grant budgets, and maintaining relationships with research offices.
Facilities Management – Some of the key responsibilities in this area include: reviewing space requests, managing system and building access for shared departmental facilities, recommending allocation/reallocation of space, maintaining space inventories, overseeing research facilities, ensuring appropriate maintenance and repairs, responding to space planning requests, coordinating moves and renovations, developing equipment plans, ensuring safety training for faculty and staff, and managing capital equipment inventory.
Department Statement
The Department of Physiology and Division of Pathology Division have significant teaching and research missions. The position works with a global community of internationally recognized scholars from diverse nationalities, ethnicities, and backgrounds; two large undergraduate majors (Physiology and Neuroscience) with approximately 1,200 majors combined; the Molecular, Cellular, and Integrative Physiology (MCIP) graduate program, popularly combined with professional degrees (MD, DO, DVM); and vibrant research programs in areas such as cancer biology, cardiac pathophysiology, diabetes and obesity, gastrointestinal health and disease, immunity and tissue inflammation, musculoskeletal diseases, molecular metabolism and disease, and neuroscience.
The discipline of physiology is uniquely positioned among the biomedical sciences to span the gulf between exploring the most fundamental aspects of biology and the most practical and applied problems of human and animal health. Faculty in the Physiology Department at Michigan State University work to understand how the vast array of molecular and cellular events successfully integrate to define the phenomenon of human existence.
The Physiology Department Mission:
Identify factors and molecules that promote health and disease.
Understand mechanisms of disease progression.
Improve overall human and animal health through identification of novel therapeutic targets and treatments.
Train future scientists in state-of-the-art physiology concepts & approaches.
The Department of Physiology at Michigan State University embraces diversity in its faculty, students, and staff. We are committed to providing an environment that nurtures and values the inclusion of different backgrounds, ideas, perspectives, and skills. Engaging the unique and diverse contributions of our department members results in innovation and excellence in our research, teaching, service, and outreach. We take pride in the strength of our diversity and our ability to work together with respect and equality.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; eight or more years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit; experience in a supervisory role; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.
Desired Qualifications
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, Accounting, Management or field related to employing unit; five to eight years of related and progressively more responsible or expansive work experience in financial or accounting practices, developing research projects, funding and grant practices, managerial, human resource experience and/or experience in a field related; or an equivalent combination of education and experience.
Effective leadership and organization skills.
Effective communication and presentation skills.
Knowledge of university policies and procedures, grant management, and HR practices.
Demonstrated experience in financial management including planning, forecasting and budgeting.
Demonstrated understanding of financial and accounting principles and standards.
Proven ability to manage and lead staff in a changing environment.
Ability to identify opportunities to enhance income from various revenue sources including promoting, scheduling and charging for services or opportunities provided.
Track record of forming collaborative and effective working relationships with senior administrative leaders.
Master's degree in Business Administration, Accounting, Management or related field.
Minimum of five years of progressively more responsible managerial experience in an academic research environment.
Minimum of two years supervisory responsibility of several staff employees to include clerical/technical, professional and exempt/non-exempt staff.
Demonstrated experience in contract and grant administration.
Proven skills in the management of a diverse population of faculty, staff and students and in the application of affirmative action practices, and policy implementation.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Resume or CV
Three to five (3-5) contact information of professional references knowledgeable of your work
Cover letter detailing your relevant experience
Diversity, Equity, Inclusion, Accessibility, and Belonging (DEIAB) Statement outlining your commitment to DEIAB and its impact on your professional work
Special Instructions
The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, complete this Resource Center for Persons with Disabilities contact form: https://www.rcpd.msu.edu/form/contact. Michigan State University is committed to recruiting and supporting a diverse student body, faculty, and administrative staff.
Work Hours
STANDARD 8-5
Website
https://physiology.natsci.msu.edu/
The Bidding Eligibility ends on 07/09/2024 at 11:55 PM
Advertised: Jul 3, 2024 Eastern Daylight Time