NHS Human Services, Inc.

Purpose of Accounts Payable Officer Position:

• Process supplier invoices, voucher requests, and stop/void payments in accordance with VCCS Shared Service Center Business Rules, Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual.
• Set-up and maintain accurate supplier files in accordance with the Department of Accounts (DOA), including identification and related requirements for 1099 suppliers.
• Monitor and close encumbrances in a timely fashion.
• Resolve payment discrepancies and provide timely, courteous, and professional customer service to internal and external customers.
• Maintain proper internal controls to ensure accuracy of financial records.
• Collaboratively work with SSC Operations Managers and other functional managers to ensure the colleges and System Offices requirements are met.
• Process payments and/or reconcile Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC policies.
• Support compliance procedures associated with regulatory authorities (e.g., Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts).
• Prepare management reports to communicate key metrics to SSC management and designated college/System Office personnel.
• Provide training to colleges and the System Office to educate necessary personnel on Accounts Payable policies and procedures.

KSAs Required:

• Ability to communicate effectively and accurately.
• Ability to be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
• Ensure all disbursements are in conformity with state disbursement policies and procedures as stated in the CAPP Manual.
• Knowledge of computer information programs such as word processing, database, and spreadsheets.
• Ability to proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
• Knowledge and experience of the accounts payable process.
• Knowledge and experience developing operating policies and procedures.
• Knowledge and experience of corporate card reconciliation and audit procedures.
• Strong interpersonal communication skills, both verbal and written.
• Ability to compose clear communications regarding complex situations.
• Sound judgment, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
• Ability to multi-task with a high level of accuracy.
• Ability to work independently and as part of a team.
• PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).
• Ability to work effectively with a wide range of constituencies in a diverse community.

Minimum Qualifications:

• Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3-way match) and identifying and resolving any discrepancies/exceptions.
• Experience with high-volume accounts payable.
• Experience with Microsoft Outlook, Word, and Excel.

Additional Considerations:

• Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Higher education and/or government experience.
• Experience with eVA.

Hybrid telework available!

Sponsorship will not be offered for this position.