Job Information
Pet Food Express Accounts Payable Manager in Concord, California
Pet Food Express is seeking a highly skilled and experienced Accounts Payable Manager to lead AP operations within the finance team. The Accounts Payable Manager is responsible for overseeing the end-to end AP function, the accurate and efficient processing of invoices, managing vendor accounts, and ensuring timely payments. Reporting to the Controller, this role plays a key role in financial records & reporting, process optimization, system improvements and upholding strong relationships with vendors. Additionally, this will provide leadership and mentorship to a team of 5-7 AP team members, guiding their development and enhancing team performance. This position requires strong organizational skills, leadership skills, analytical mindset, and the ability to work collaboratively in a fast-paced environment.
Please Note: This position is a hybrid role, involving on-site work each week at our corporate headquarters in Concord, CA. Candidates who are fully remote or outside of reasonable commuting distance will not be considered.
Responsibilities:
Leadership and Team Management:
Supervise and mentor AP team members, fostering a culture of accountability, collaboration, and continuous improvement.
Evaluate current AP processes and systems, identifying opportunities for automation and efficiency improvements.
Develop and monitor key performance indicators (KPIs) to measure AP effectiveness.
Accounts Payable Operations:
Oversee the full AP cycle, including invoice processing, vendor payments, and reconciliations.
Ensure timely and accurate payment processing in compliance with company policies and regulations.
Maintain vendor relationships, resolve payment discrepancies, and address inquiries proactively.
Process Optimization & Compliance:
Identify and implement process improvements to streamline accounts payable operations.
Leverage technology and ERP systems to drive automation and enhance efficiency.
Partner with cross-functional teams to implement system upgrades and integrations for improved AP workflow and optimize payment strategies.
Compliance:
Be the project lead on filing 1099’s, business licenses, and personal property taxes for all stores
Ensure compliance with internal controls, policies, and applicable local, state, and federal regulations.
Work closely with auditors during internal and external audits, providing necessary documentation and reports.
Financial Reporting & Month-End Close:
Manage accounts payable accruals, reconciliations, and journal entries for month-end and year-end closing.
Provide financial analysis and reports on accounts payable trends, cash flow projections, and cost-saving opportunities.
Qualifications:
Professional Experience and Education:
Minimum of 5+ years of experience in accounts payable in a similar role, with at least 2+ years in a managerial or supervisory role.
Bachelor's degree in accounting, finance, or related field preferred.
Certification in Accounts Payable is a plus.
Experience in retail is a plus.
Technical Skills:
Advanced skills in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs, data analysis).
Strong proficiency with enterprise resource planning (ERP) systems.
Analytical and Problem-Solving Abilities:
High level of accuracy and attention to detail in processing invoices and payments.
Ability to analyze financial data, identify trends and issues, analyze root causes, and propose effective solutions.
Leadership and Communication:
Proven ability to lead and develop high-performing teams.
Excellent communication and interpersonal skills, with the ability to engage with stakeholders at all levels.
Adaptability and Integrity:
Ability to adapt to changing priorities and work effectively in a dynamic environment.
Maintain confidentiality and uphold ethical standards in handling financial information and transactions.
Regulatory Knowledge:
In-depth understanding of industry-specific accounting best practices and regulations.
PFE Perks
Grow with us: Many potential career paths and options for advancement within the company
Pet Friendly Workplace - bring your well-behaved pup!
Generous in-store employee discount that extends to your family
Be Healthy: Health with FSA options, dental, and vision insurance – even pet insurance!
Plan for the future: 401k with employer match
Get Rewarded: Employee referral bonuses
Rest and Relax: Competitive Paid Time Off
The salary range for this position is expected to be $100,000/yr-$120,000/yr. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience.
About the Company
Pet Food Express is a leading California-based pet specialty retailer with a passion for improving the lives of pets and their owners. Our philosophy revolves around the belief that pets are part of the family, deserving of the best care possible. Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serves by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. With over 60 locations across the state, Pet Food Express has become a trusted destination for pet parents seeking high-quality products and personalized advice from knowledgeable and dedicated staff.
This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.
Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.
For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.
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