Job Information
The University of Chicago Sponsored Program Specialist - JR26441-3800 in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11973641 Department
Provost URA: Opt-In Post-Award Services
About the Department
University Research Administration has the responsibility to review and provide institutional endorsement for all proposals to federal and other external sponsors (excluding gifts), assuring compliance with University policies and sponsor terms and conditions. URA is the institutional authority for the negotiation and acceptance of financial support or other contractually-binding obligations in the form of a contract, grant, or agreement, including material transfer agreements and clinical trials.
Job Summary
URA Sponsored Development Services (SDS) is a team of dedicated Sponsored Development Managers and Specialists who provide pre-award support for opt-in partners across campus at The University of Chicago. These services include support for proposal development, pre-proposals, or Letters of Intent (LOIs), Just-In-Time (JIT) requests and assistance navigating sponsor policies and interpreting guidelines.
URA Sponsored Program Services (SPS) is a team of dedicated Sponsored Program Managers and Specialists who provide post-award support for opt-in partners funded research portfolios across campus at The University of Chicago. These services include support for post-award administrative and financial matters associated with a sponsored research portfolio, and assistance navigating sponsor policies and interpreting guidelines so that the faculty member may focus on the technical and academic content of their research.
URA Sponsored Program Services (SPS) provides post-award support of faculty members funded research portfolio. The support includes a dedicated URA Sponsored Programs Specialist assigned to work with each faculty member on all post award needs. The support is designed to handle administrative and financial matters associated with a faculty member\'s research portfolio so that the faculty member may focus on the technical and academic content. Portfolio volume and complexity are reviewed at least annually to ensure reasonable assignments within the URA SPS post-award team.
The job uses best practices and knowledge of sponsored activities to support the functional post-award areas of URA focused on research, training, and other sponsored activities at the University, building upon knowledge of the University, processes, and customers; assists in the development of research compliance education programs.
The Sponsored Program Specialist is responsible for all duties of a departmental post-award grant specialist including identifying and re-mediating deviations from established account management expectations. This position is responsible for the oversight of day-to-day sponsored program activities for an assigned portfolio of faculty researchers; this will primarily involve financial management of a faculty member\'s sponsored research funding. The Sponsored Program Specialist is expected to have the ability to work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions. This position also requires the ability to analyze, interpret and implement financial data, sponsor guidelines, and University policies and procedures.
Responsibilities
Works directly with PIs or their delegates to facilitate management of grant activities. Management includes expenditure and budget reviews, audit of invoices and billings, monitoring accounts and preparing financial reports and projections for grants and other sponsored agreements.
Notifies PIs of availability of funds while assisting and advising faculty in financial and project activities by implementing fiscal reporting process. Meets established account management expec ations, identify deviations and resolve problems.
Prepares monthly, quarterly and/or yearly reports as necessary.
Interact with participants, external entities, sponsors, faculty, and other University of Chicago offices including departmental staff and central research administration staff to gather relevant information for the operation management of the sponsored project portfolio.
Assists in training personnel who report to the PI on research administration operational policies and procedures.
Works with pre-award staff to follow projects from the pre-award stage to the post-award stage.
Assists with answering key operational questions on behalf of the PI.
Participates in multi-disciplinary projects related to goals of Post-Award Services in a very dynamic environment.
Makes decisions independently with minimal supervision.
Coordinates with faculty by organizing risk analysis sessions and conduct statistical analysis of data.
Tracks project timelines, ensure follow-up, and provide timely reports to PIs and sponsors with proactive support of award management.
Work with faculty and administration from multiple universities, organize projects and execute them independently. Work with faculty to develop plan for account mana