Job Information
AIDS Foundation Chicago Program Development Specialist in Chicago, Illinois
The Program Development Specialist is responsible for managing all assigned grants and contracts throughout their lifecycle, from the concept design process to the final report. Among their primary responsibilities are (1) coordinating all steps of grant application and reporting processes within their portfolio, including reviewing and writing detailed narratives, assembling budgets, and performing quality management tasks on program data;(2) tracking and analyzing program outcomes and deliverables, including process indicators such as case manager caseloads, and (3) communicating with internal teams, partners, and funders to ensure timely and accurate internal and external submissions for applications, reports, budgets, contracts, and other compliance materials.
The Program Development Specialist serves as a liaison between the Center for Housing and Health's (CHH) and AFC's programs, evaluation, data services, and finance departments, performing project management on all grants and contracts in their portfolio. The Program Development Specialist also provides guidance to CHH program teams concerning compliance with contractual and statutory requirements and has major responsibility for the review of the overall quality of any and all funder submissions. Additionally, all Program Development staff must demonstrate content expertise related to their portfolio and should offer peer support to other members of the Program development team as requested by the department director.
The salary for this role is $51,809 to $54,487 annually.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Grant Seeking
Collaborate with the housing programs team to design new and strengthen existing programs based on emerging best practices in the field
Identify prospective public grant opportunities that can sustain or strategically expand CHH's housing programs and services
Lead the preparation and timely submission of public grant applications for housing programs
Write the majority of narrative for applications and re-applications within assigned portfolio
Maintain knowledge base and ensure proposals are informed by community need and CHH's service capacity
Reporting
Submit all required reports accurately and on-time
Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components
Write the majority of narrative for reports within assigned portfolio
Ensure programmatic data collection is in alignment with required funder reports
Understand and develop competence with a wide variety of program management applications and online funder systems
Fiscal Management
Develop budgets for proposals
Organize and provide support and input to regular program expenditure review meetings
Recommend budget changes based upon program activities
Act as a financial liaison with funders
Contract Management
Develop, update, and revise scopes of service for partner agencies
Provide expert guidance to CHH's and AFC's programs and finance teams concerns
compliance with contractual and statutory requirements
Serve as a primary contact for public and private funders related to assigned portfolio
Lead contract execution process
Program Implementation
Support with initial program implementation
Attend internal and external meetings within assigned portfolio
Assist in the development of programmatic quality management indicators
Support and/or lead program implementation projects relevant to Program development
Complete portfolio-related projects or activities supporting internal collaborators.
Team Leadership/Strategic Planning
Serve on internal and external committees, including cross-departmental work groups
Support the development and achievement of team goals and related strategic plan items
Other
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)
Minimum Qualifications
Bachelor's degree plus 1 or more years of relevant experience, including:
1 year working for a non-profit or public agency
1 year experience managing datasets
1 year experience with technical or other professional writing assignments; and
1 year experience using Microsoft Office software with at least intermediate proficiency (e.g., Excel, Word, Outlook)
Preferred Qualifications
Master's degree in public health, social work, human services, or related field, plus 1 or more years of relevant experience in the following areas:
Creating grant proposals and reports
Developing program budgets
Project management
Supporting publicly funded housing programs and services (e.g., HUD Continuum of Care, Housing Opportunities for Persons with AIDS, etc.); and
Navigating web-based applications for grants and contract management (i.e., Grants.gov, esnaps.gov)
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge of HIV infection and related chronic diseases
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based application
The ability to provide efficient, quality service to both internal and external customers
The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner
The ability and willingness to respect and value the differences and perceptions of different groups/individuals
The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, co-workers, and vendors
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone,