Job Information
McDermott Principal Document Controller in Chennai, India
Company Overview:
People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Here, what you do matters.
Job Overview :
The Principal Document Controller provides solutions to problems that may be atypical or infrequently occurring based on practice and existing precedents or procedures. The work of the Principal Document Controller directly impacts the quality of the team's work. They can communicate technical document control information to the team and suggest improvements to existing processes.
Key Tasks and Responsibilities:
Gain experience in the following work area: iDocs
Develop basic technical skills to complete assigned work
When acting as Lead Document Management, in addition:
Direct small or medium document management team as Lead Document Controller
Lead Project as Lead Document Controller, engaging the participation of other disciplines
Coordinate all activities within own discipline and discipline interfaces with other disciplines
Lead the Document Management team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree on allocations with the Engineering Manager
Ensure interfaces and deliverables are clearly identified
Maintain responsibility for progress and productivity, identifying any required corrective action
Act as project-based discipline point of contact in communications and meetings with the project team, customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standards
Become familiar with specific technical aspects of the contract and project team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
Ensure project EDMS platform is set up to meet client and McDermott technical requirements
Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
Advise project management team on document management issues and interface processes and requirements
Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
Act as a day-to-day interface for the client, suppliers, subcontractors, etc., on day-to-day document management issues
Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the client and suppliers, via the EDMS
Prepare, review, and issue defined project reports on document status, including the master document register
Supervise document management personnel on projects and provide timely feedback to the Document management department manager of personnel performance
Ensure proper EDMS training of all project personnel as well as training of document management personnel in Document Management procedures and systems (Unifi)
Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
Participate in and lead internal and external audits as required
Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
Ensure active and frequent engagement with MOPEX counterpart/s for the project
Deliver information required for handover and turnover in accordance with project contractual requirements
Archive project records
Provide lessons learned from project execution to Project Management and Department Management
Reports to:
Project: Lead Document Mgmt./PEM or PM
Functional: Department Manager
Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager
Supervises: Assigned Document Controllers
Essential Qualifications and Education:
Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
10-15 years minimum Document Management experience with a major contractor or consultant
Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
Working knowledge of industry-utilized EDMS tools
Have wide experience with technical activities, including onshore and offshore operations
Extensive functional, business, industry, and leadership expertise
Ability to work as a team member as well as act as team leader
Excellent organizational and time management skills
Detail-oriented, dependable, and willing to handle multiple priorities
Successful communication skills, business acumen, and decision-making capability
Certified iDocs Trainer (preferable)
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McDermott is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, genetic information, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.