NHS Human Services, Inc.

Job Title

Administrative Associate IV

Agency

West Texas A&M University

Department

Dean, College Of Fine Arts & Humanities

Proposed Minimum Salary

$15.68 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits (https://www.wtamu.edu/business-finance/human-resources/benefits.html)

General Summary

The position is an administrative assistant in the Dean’s office. This position is the face of the Dean’s office and involves professional communication by email, phone, and face to face interaction. This person assists the Dean with budgetary items and organization.

This positions pay ranges from $15.68 - $16.29 per hour based off education and experience.

Responsibilities:

• Provides advanced administrative support and may serve as a personal assistant.

• Makes arrangements for meetings, appointments, conferences, and travel.

• May maintain office schedules and appointments.

• Maintains a variety of fiscal and administrative records.

• Verifies, processes, and reviews financial forms, reports, tables, and other documents.

• Performs special analyses and project summaries

• Researches and analyzes administrative requirements for specific programs or projects.

• Provides technical information regarding administrative procedures, services, or programs.

• Assists in the development of office procedures, including complex or specialized functions.

• Explains, applies, interprets, and communicates policies and procedures.

• May monitor compliance with policies and procedures.

• Coordinates the maintenance of files, records, office supplies, or equipment.

• Maintains office reference materials including online office materials.

• May deliver, pick up, or receive cash payments, documents, supplies, or materials.

• May assist in the development and coordination of College mediated communication including social media and website communication.

• May assist in set up of meetings, seminars, and other special events to include facilities, equipment, and food.

• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

Necessary Qualifications:

• High School or GED

• Four years (4) administrative experience

• Budgeting experience

• Advanced word processing and Excel

• Strong communication skills (both written and oral)

• Multitasking ability and ability to work with others

• Organization

Preferred Qualifications:

• Bachelor’s degree

• Six (6) years of related experience

• Experience with mediated communication including social media and website management

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.