NHS Human Services, Inc.

General Definition of Work Performs legal support work for the County Attorney's Office, managing attorney calendars, preparing legal documents and correspondence, composing and transcribing legal dictation, assisting with legal research, providing information and assistance via telephone, preparing and maintaining files and records, updating filing system, and related work as apparent or assigned. Work is performed under the supervision of the Office Supervisor. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Prepares and composes, proofreads, on own initiative, correspondence, and the legal documents within required time frames; proceeds according to attorney's case and/or court notes; analyzes documents to determine which are discoverable under applicable court rules and state statutes; distributes documents to appropriate parties. Analyzes referrals for filing with the court to initiate judicial proceedings including civil, criminal, juvenile, child protection and commitment cases. Performs procedural tasks (i.e., requesting follow-up reports, copies of video and audio tapes, requesting certified driving records, criminal histories, etc.); reviews driving records, criminal histories, and motions; gathers information from law enforcement agencies, citizens and other sources as needed for criminal complaints and juvenile petitions; prepares supplemental pleadings. Provides litigation support; performs as legal assistant in individual caseloads and manages own caseload; prioritizes work according to applicable deadlines. Maintains the physical and electronic filing system of all cases including confidential documents; prepares forms, and/or pleadings by determining readiness of file information for review by attorney; prepares and organizes exhibits for trial; arranges witness appearances; monitors cases from beginning to end; indexes and categorizes case files. Drafts motions; obtains discoverable information; drafts disclosure forms. Manages assigned case flow of felony, gross misdemeanor, misdemeanor, petty misdemeanor, juvenile delinquency, child protection, paternity, and/or civil matters; develops forms, pleadings, and procedures. Formats felony, gross misdemeanor, and misdemeanor criminal complaints regarding criminal matters; formats typewritten juvenile, child protection, and commitment petitions. Develops and maintains effective working relationships with employees and corresponding with other departments. Prepares and files writs of process including warrants. Prepares subpoenas; arranges witness appearances as directed by attorney; updates witness location for subpoena service. Answers telephones; screens and direct calls; answers questions and provides information to internal and external agencies and representatives and the general public; distributes incoming/outgoing mail; screens and safeguards data from incoming confidential written reports and documents. Obtains certified copies of driving records, previous court convictions/adjudications, and medical records, if necessary, following Health Insurance Portability and Accountability Act (HIPAA); obtains legal protective orders in accordance with governmental data practices rulings for safeguarding medical records. Schedules and calendars a variety of appointments, court hearings and special meetings for attorneys; maintains an accurate calendar system of court dates for all active case files. Preserves strict confidentiality in handling of files and disseminating information pursuant to Government Data Practices Act. Minimum Qualifications Associates/Technical degree in criminal justice, or related field and moderate experience in criminal justice and legal work, o equivalent combination of education and experience. Efficient and accurate keyboarding skills of 50 words per minute or more. Proficiency in computer software applications. Knowledge of operation of general office equipment. Preferred Qualifications Preference will be given to candidates with the following criteria: Knowledge of court system, legal terminology, and drafting of legal documents. Ability to demonstrate strong organizational skills. Effective verbal and written communication skills. Ability to establish and maintain effective working relationships with coworkers, other agencies and the public. Ability to abide by federal, state and office confidentiality requirements and data practices. Ability to work independently, manage multiple priorities, problem-solve, and meet deadlines. PBK experience. Commissioned as a Notary Public in the State of Minnesota. Special Qualifications None Working Conditions Physical Requirements and Activity This work requires the regular exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force. Work regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires standing, walking, sitting, stooping, kneeling, crouching or crawling and reaching with hands and arms and occasionally requires climbing or balancing and pushing or pulling.