Job Information
The Research Foundation SUNY Downstate Project Administrative Officer in Brooklyn, New York
Project Administrative Officer
ANNOUNCEMENT OF
PROFESSIONAL
VACANCY
Applications are invited for consideration to the following position
Department:
Research Administration
Budget Title:
Project Administrative Officer
Salary Range:
(Based Upon Experience)$100,000.00 - $120,000.00
Descriptive Title:Project Administrative Officer
Full-time, Monday to Friday, 9:00am - 5:00pm, 37.5 hours per week.
Vacancy
24-26
Description of Duties:
Buiding Management: -Oversee the maintenance and repair of the building, including HVAC, plumbing, electrical, and other systems. -Coordinate and supervise external contractors and vendors for building services and repairs. -Conduct regular inspections of the facilities to identify and address any maintenance issues. -Manage the security systems, including access control, surveillance, and emergency response protocols. -Ensure compliance with all building codes, safety regulations, and environmental standards. -Develop and implement preventative maintenance programs to extend the life of building systems and reduce downtime. -Performs other relevant tasks as assigned. Tenant Relations: -Serve as the primary point of contact for tenants regarding building-related issues and concerns. -Ensure timely and effective communication with tenants about maintenance schedules, repairs, and other building-related matters. -Address tenant complaints and resolve issues promptly and professionally. -Assist in the coordination of tenant move-ins and move-outs, ensuring a smooth transition process. -Performs other relevant tasks as assigned. Operational Efficiency: -Develop and manage the building operations budget, including tracking expenses and identifying cost-saving opportunities. -Implement energy efficiency initiatives to reduce utility costs and promote sustainability. -Maintain accurate records of building operations, maintenance activities, and service contracts. -Collaborate with the Executive Director to ensure alignment of operational and financial goals. -Performs other relevant tasks as assigned. Emergency Management: -Develop and maintain emergency preparedness plans, including evacuation procedures and disaster recovery plans. -Conduct regular emergency drills and training sessions for tenants and staff. -Respond to building emergencies, such as power outages, water leaks, or security incidents, ensuring timely resolution and minimal disruption. -- Performs other relevant tasks as assigned. Administrative Management: -Assists the Executive Director in finding and applying for extramural funds to support building activities. Proactively suggestions processes, systems, and consultants to continual improve cost efficiency. -Develops strategic plans to expand building services and programs. -Provides meaningful and relevant recommendations to the Executive Director on strategic direction. -Performs other relevant tasks as assigned.
Qualifications:
REQUIRED: -PhD or MS in the life sciences, or a related field. - 1-5 years of experience in building management or facilities operations, preferably in a biotechnology or technology-focused environment. -Strong knowledge of building systems, maintenance practices, and safety regulations. -Must have previous experience working at a life science start-up. -Proficiency in facilities management software and Microsoft Office Suite. -Excellent organizational, analytical, and problem-solving skills. -Strong interpersonal and communication skills, with the ability to interact effectively with tenants, contractors, and staff. -High attention to detail and ability to manage multiple tasks and priorities simultaneously.
Persons interested should mail their resume and a letter of introduction
Additional Information:Interested candidates should submit their letter of introduction and resume to: Blake.Adair@Downstate.edu
Closing Date for Receipt of Applications: 08/07/24
The Research Foundation is committed to equal opportunity and non-discrimination in employment for all qualified persons without regard to race, color, religion, sex, gender identity or expression, transgender status, national origin, citizenship, age, creed, disability, veteran status, marital status, familial status, military status, domestic violence victim status, sexual orientation, genetic characteristics/genetic information, pregnancy-related conditions, reproductive health decisions, prior arrest or conviction records, or any other trait protected by federal, state, or local law.