NHS Human Services, Inc.

Summary This position functions as the ADP/Computer Literacy Education Coordinator responsible to develop and present training products/courses associated with all Education Programs and Projects facility wide. It has responsibilities related to the Student Training Program, Training and Travel Program and functions as the TMS administrator. Responsibilities Training Administration This position functions as the ADP/Computer Literacy Education Coordinator responsible to develop and present training products/courses associated with all Education Programs and Projects facility wide. It has responsibilities related to the Student Training Program, Training and Travel Program and functions as the TMS administrator. The work involves coordination of user/training center and audio-video-conferences; assuring that materials and presentations are developed and coordinated to provide for employee education. Employee provides annual needs assessments to determine both current training needs as well as to assess outcomes of provided training initiatives. Student Training Program This position supports the student training program which is inclusive of: Verification of documentation for prospective students, interns and trainees. Receiving, processing, fingerprinting, PIV sponsoring and requesting computer access to 500+ new students annually. Inputting demographic information into the New Person File of over 500 new students annually. Travel and Training Program Backup for the processing of all training requests (SF-182). Prepare report for Training and Travel Committee. Input information into Training and Travel Database. TMS Administrator Create courses. Reset passwords. Responsible for TMS reports. Program Administration This position is the Assistant to the Director of Education, Designated Learning Officer (DLO). The incumbent works collectively with the DLO to develop a mutually acceptable plan which typically includes identification of the assignments, the deadline for completion of the assignment and expected outcomes. The incumbent works independently, planning, designing and carrying out assignments after receiving appropriate instructions on any new or unusual assignments. The employee determines the objectives, scope and subject to be covered and designs evaluation criteria to ensure that outcomes are evident. This position is responsible for the coordination and tracking of Human Resources Management issues including position descriptions, organizational charts, and personnel actions. Incumbent assist supervisory personnel and office workers within CL&DO with issues concerning employee relations, training, disciplinary actions, and other administrative functions. This position accesses personal, confidential and sensitive material, and exercises a high degree of discretion and tact with respect to the confidential nature of these materials, while recognizing the need for access by certain officials. This position coordinates staff position reviews and performance plans, and is responsible for the programs emergency and safety plans and maintains the DLO calendar. This position manages a wide variety of correspondence from within and outside the department and decides how to handle. Will review and either: respond to the correspondence, or route it to the proper staff member or consult with others prior to responding. This position drafts initial or final correspondence and monitor such correspondence to ensure that actions taken are completed accurately and appropriate procedures are followed. This position will also oversee all logistics planning and preparation of meetings, including scheduling, mailings, and ensuring attendance by required individuals. It overseas the preparation and distribution of approved meeting minutes and ensures that all agenda and meeting materials are available for the meeting as required. Financial Awareness & Fiscal Responsibility Purchase card holder - purchase all materials for CL&DO. Approving official for purchase card. Responsible for monitoring all CL&DO FCP. Responsible for analyzing, collating and submitting annual department budget. Approving/Certifying Official for all 1358 and 2237s obligations for Tuition Reimbursement, Tuition Support (College) and Honorariums. Responsible for payment of college tuition for all NNEI/ESIP recipients. Additional financial/fiscal responsibilities can be found in the Position Description. Supervision Disposition supervisors lower-level staff. The incumbent is responsible for time and attendance, performance appraisals and competencies. May perform other duties of a related nature as assigned. Work Schedule: Monday to Friday, 8:00AM-4:30PM Virtual: This is not a virtual position. Position Description/PD#: Training Administrator/PD051400 Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Note: Failure to provide an SF-50 that demonstrates one-year time-in-grade will result in disqualification from being considered. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of training concepts and methods, knowledge of training and presentation software (such as Microsoft PowerPoint, MS Publisher), knowledge of advanced presentation equipment, specific technical knowledge of computer information systems and their applications used within the Medical Center; ability to adapt available source materials to adequately provide for the uniqueness of VHA applications, adapting training products to keep pace with technological changes and developments; must have experience assessing, adapting and/or planning for a wide range of computer literacy among the VA Medical Center staff, ranging from novice to advanced; must have knowledge of purchasing and acquisition; skill and creativity and training material design and content; superior presentation and communication skills; must have experience analyzing, collating and submitting annual department budgets; experience approving/certifying tuition reimbursement and support paperwork; supervising a team and coordinating staff performance appraisals and plans, tracking staff competencies and time and attendance. NOTE: Such experience MUST be well represented in resume. Failure to do so will result in a Non-Qualification Determination OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond undergraduate level course work. Individual Occupational Requirements Education - Undergraduate and Graduate Education must be in a major, study, education or a subject area related to the position to be filled. or Specialized Experience (for positions above GS-5): Experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results. Work in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis. Preferred experience: Teaching experience, familiar with purchasing and budgeting Selective Placement Factor: Experience providing training in a healthcare setting. You will be rated on the following Competencies for this position: Communications Education and Training Financial Management Manages Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work involves long periods of standing (2-4 hours at a time) and can involve carrying heavy loads of paper, tapes or equipment weighing as much as 50 pounds. Keyboard input can provide stress to hands. Ergonomic principles and devices are provided and adhered to. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Unofficial transcripts are acceptable. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.