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Job Information
City of Boise AP Specialist II in Boise, Idaho
AP Specialist II
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AP Specialist II
Salary
$17.02 - $20.21 Hourly
Location
Boise City Hall, ID
Job Type
Full Time Regular
Job Number
23 -06727
Department
Finance & Administration
Division
Accounts Payable
Opening Date
07/01/2024
Closing Date
7/15/2024 12:00 PM Mountain
Description
Benefits
Questions
Summary Statement
A/P Account Specialist II coordinates and administers accounts payable for the City of Boise. Manages purchasing card accounts and monitors purchases to comply with current policy. Works independently following established guidelines and under general direction.
Essential Functions
Prepares invoices for payment, determines appropriate management approval needed, and accurately enters invoices into the City of Boise's financial software system. Submits invoices for payment and retains documents in accordance to the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances, and works with the department and purchasing unit to file change orders. Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state, and federal policies. Anticipates pending charges at year-end for accurate liability reporting.
Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to ensure the correct expenditure lines are charged. Ensures purchases adhere to all applicable City of Boise policies.
Provides financial data to internal and external customers. Partners with purchasing staff to ensure efficient and timely payment processing. Works closely with budget staff, alerting when expenditures and purchasing requests put activities or accounts in danger of a budget hold. Works with assigned Asset Custodians to provide asset information. Represents department on citywide collaborative team efforts.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing or an equivalent combination of experience and/or education.
Knowledge of
accounting principles and practices
computerized accounting systems and software.
Ability to
apply accounting principles to resolve problems
accurately perform complex mathematical calculations
use accounting and spreadsheet software
prepare reports
establish priorities and organize workload
research and analyze data
communicate effectively verbally and in writing
establish methods, procedures, and internal controls to maintain accounts payable and purchasing card systems
complete tasks under time constraints and strict deadlines
maintain accurate and detailed accounting records
accurately prepare accounts payable and purchasing card reports
reconcile complex, high-volume accounts
work independently or with minimal supervision
exercise good judgment
interpret and follow City codes, policies, regulations, and procedures
recommend solutions and correct problems
display an attitude of cooperation and work harmoniously with all levels of the City of Boise employees and the public
communicate effectively in the English language at a level necessary for efficient job performance
maintain confidentiality with sensitive documents or information
complete assignments in a timely fashion
understand and comply with all rules, policies and regulations
maintain prompt and regular attendance
perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.
Preferred Knowledge, Experience, And Training
Associate or Bachelor degree in Finance, Accounting or related field and/or at least four years of experience in accounts payable processing and governmental accounting experience.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave – City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org