NHS Human Services, Inc.

JOB SUMMARY Provide administrative support and assistance to Human Resources Manager and employees.  Handle incoming calls, advertise open positions, maintain employment records, communicate with applicants and payroll. Coordinate safety function through safety meetings, safety checks, and record keeping.  Data-entry intensive.  ESSENTIAL FUNCTIONS Maintain spreadsheets to coordinate communication between HR and payroll. Perform many tasks using computer software (MS Office, HRIS, web-based services) Prepare and maintain employee files and related information such as hiring forms, I-9's, W-4's, and background checks Communicate in multiple formats with employees and candidates regarding all aspects of hiring and employment Prepare, present (or ensure completion of) and track safety trainings such as monthly safety meetings, BBP, driver, hazard communication, and sharps training Ensure safety checks such as fire extinguishers and sprinklers are completed and tracked on a timely basis Assist in worker's compensation follow-up, including documentation and investigation Performs such other related duties as directed or required Ensure/provide monthly training and managing staff compliance on required training Schedule annual inspections and audits Act as company representative for Safety Guidance SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE High School Diploma/G.E.D. required; Management, Hospitality, or related college degree strongly preferred At least 6 months experience in an administrative position required Must be service and safety oriented. Must possess a sense of awareness, timelines, urgency, common sense, and have a very strong attention to detail Ability to communicate clearly and concisely, both orally and in writing Ability to handle confidential and sensitive information Ability to problem solve; experience in complex, fast-paced environments Strong knowledge of Office software, especially Word and Excel; ability to quickly learn web-based HR systems Requires OSHA Certificate -- Safety Expert Physical and Mental Requirements Move about to accomplish tasks, particularly frequent movements from place to place within the unit. Bend, lift, carry, reach/extend arms and hands above shoulder height frequently, or otherwise move Lift, carry, and push up to 5 lbs. regularly and up to 30 lbs. occasionally Ability to sit at a desk for extended periods Read and write work-related documents in English Speech recognition and clarity, including the ability to understand the speech of applicants and co-workers and the ability to speak clearly in order to be understood by same in English Constantly communicate and receive written and verbal communication with other employees in fast-paced environment Physical presence at the job site is essential to perform job duties Equipment Used Typical office equipment (computer, phone system, fax, copier, scanner, among others) Required Personal Protective Equipment (PPE) used: goggles and gloves, would be demonstrating use of other PPE for training purposes but not used on a regular basis.