Job Information
The University of Texas at Arlington Administrative Assistant II in Arlington, Texas
Administrative Assistant II
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05532P
Position Title Administrative Assistant II
Department Leadership Center
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday through Friday
8:00a.m. to 5:00p.m.
Extended work hours periodically required.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $45,500.00.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provide administrative support to assist administrators in achieving departmental goals. May include one or more of the following duties: coordination of daily office management, assisting with budget preparation, drafting correspondence, processing documents for personnel matters, etc. Acts as a departmental liaison.
Essential Duties and Responsibilities
Responsible for coordination and managing of the daily administrative operations for the Follett Student Leadership Center.
Management of reception areas and front office space including student assistants both work-study and non-work-study.
Management of all onboarding procedures, trainings, and processes for new student and professional staff employees.
Serves as the communications liaison to external partners including Division of Student Affairs and other institutional departments. Serves as the point of contact for office.
Performs a variety of administrative duties for the department including but not limited to: office organization, maintaining office supplies and inventory, answering phones, managing filing, compliance with record retention policies, typing, office supplies, requesting guest access, requesting parking passes, controlling access and permissions, opening and closing procedures, and necessary errands.
Answers questions and resolves problems regarding the business unit. Ensures compliance with internal and external policies and procedures by managing the creation, maintenance, and updating of departmental operating procedures.
Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds and pro card transactions. May perform monthly reconcilement of ProCards. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
May track and maintain departmental financial accounts (i.e., cost centers).
Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.).
Acts as departmental timekeeper. Coordinate all student personnel processing and paperwork for the department including payroll for student employees via TCP.
Assist with event planning for major departmental programs including Fall Leadership Retreat, Leadership Recognition Ceremony, staff and student retreats, and program-specific events. Event planning includes managing meeting logistics, room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
Composes correspondence on behalf of supervisor or under own signature.
May direct the work of other clerical staff by assigning duties.
Performs other duties assigned.
Minimum Qualifications
- High school diploma or equivalent with a minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
Preferred Qualifications
Bachelors’ degree in Communication, General Studies, or Business.
Experience with department budgets.
Experience processing basic financial transactions.
Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.
Knowledge, Skills and Abilities
Ability to utilize Microsoft Office Suite.
Knowledge of standard office practices and procedures.
Ability to maintain accurate records.
Skilled in written and oral communication skills.
Ability to independently resolve routine and complex problems and make decisions.
Ability to draft, read and comprehend a variety of correspondence.
Ability to manage time effectively and prioritize work.
Skilled in preparing clear and concise reports, correspondence, and other written materials.
Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
Skilled in applying logical thinking to solve problems or accomplish tasks.
Understanding, interpreting, and communicating complicated policies, procedures, and protocols.
Other Requirements
- Extended work hours periodically required.
Working Conditions
Standard office conditions. Repetitive use of a keyboard at a workstation.
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*How many years of experience do you have in an administrative, secretarial or clerical role?
None/less than 2 years
3 to 4 years
5 to 6 years
7 years or more
*How many years of budgeting and finance experience do you have?
2-3 years
4-5 years
6 or more years
None
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents