Job Information
University of Michigan Admin Asst Inter Healthcare in Ann Arbor, Michigan
Admin Asst Inter Healthcare
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
This position provides general administrative support to the Regional Alliance for Healthy Schools (RAHS) Director and Management team to aid in the consistent management of the School-Based Health Centers and activities related to the centers. It is expected that the employee is knowledgeable about all general aspects of RAHS and forms constructive working relationships with RAHS staff.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Clerical:
Provide document preparation, note taking and preparation of meeting minutes
Prepare PowerPoint presentations and Excel spreadheets.
Management/Admin Support:
Director- Calendar maintenance, Weekly preparation of meeting packets with agenda/information and directions enclosed. Notify manager ahead of time if more information is needed to obtain information, timely email follow-up to garner meeting times, reserving rooms for meetings when needed on and offsite, practicing discretion when dealing with staff information, meeting deadlines of projects when required, screening calls.
Operations Coordinator - provide clerical support when needed, under direct supervision complete ? ordering of supplies, gaining approval for any purchases made for RAHS, meet deadlines when needed, communicate professionally
Clinical manager - Clerical support when needed, meeting projects deadlines when needed, communicate professionally
Social Work Manager - Clerical support when needed, meeting projects deadlines when needed, communicate professionally
Health Center Support:
Order supplies (office, medical, lab)
Order and maintaining all forms and other chart materials
Maintain and update lists of all clinical licenses and annual staff mandatories
Provide Joint Commission and CLIA compliance support, interface with other UMHS departments as needed to keep health centers current, and report back to RAHS management
Initiate regular maintenance of office equipment
Obtain supplies from local businesses to facilitate group or individual sessions
Program Support:
Prepare for staff, and team, meetings including scheduling, notification of members, agenda preparation, handouts and reserving rooms etc.
Minute taking for CAC meetings
Keep RAHS manuals up to date at all sites (Clinical Guidelines, Policies, Operating, and Meeting Minutes) under direction of Operations Manager
Provide general staff support for projects, program and event planning
Send thank you letters and cards to donors
Financial Support:
Aggregate P Card receipts for staff, and format them for submission to financial specialist for reimbursement
Assist with travel reservations and document trips for reporting purposes, as needed.
Other duties as assigned.
Required Qualifications*
High school graduation and two to four years of responsible clerical or business office experience
Must demonstrate proficiency when working with Microsoft Office including PowerPoint and Excel; knowledge of Access is a plus
Must possess the ability to work independently as well as to work and function as part of a team
The ability to multi-task and work well with repeated interruptions is essential
Must demonstrate proficiency when working with Microsoft Office including PowerPoint and Excel; knowledge of Access is a plus
Must possess the ability to work independently as well as to work and function as part of a team
The ability to multi-task and work well with repeated interruptions is essential
Desired Qualifications*
Graduation from a college or university with a Bachelor's degree in Business Administration, Public Health, Nursing or a related field; or an equivalent combination of education and experience
Five years of responsible clerical or business office experience
Knowledge of Microsoft Access
Knowledge of University policies and procedures
Background Screening
University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250815
Working Title
Admin Asst Inter Healthcare
Job Title
Admin Asst Inter Healthcare
Work Location
Michigan Medicine - Ann Arbor
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Um Hospital
Department
MM RAHS Pathways to Success
Posting Begin/End Date
6/24/2024 - 7/15/2024
Career Interest
Administration
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