Job Information
CDM Smith Senior Administrative Assistant, Jordan in Amman, Jordan
38297BR
Requisition ID:
38297BR
Business Unit:
DAS
Job Description:
Primary responsibilities: The Senior Administrative Assistant will perform a variety of administrative duties in support of CDM Smith Jordan operations and projects. The Administrative Assistant will be responsible for providing general administration and logistics support to the office, support areas of project operations and staff as described below.
Administrative and Operations Support
• Answer and direct phone calls to the appropriate person or department.
• Responsible for receiving & distributing projects incoming mail and other materials.
• Format various types of general business correspondence and reports for style consistency and accuracy, proofreading for grammar, punctuation and spelling.
• Assist project managers and engineers in letters drafting, review and comments and send final copy to concerned parties.
• Assist with translation from (Arabic to English) and vice versa upon request.
• Manage the correspondence archiving, filing system and ensure soft and hard copies of all correspondence are organized in the hard-copy and digital project files and projects archiving system.
• Support completion of the timesheets for non-Computer users working in the office.
• Manage project petty cash in a safe and secure manner in coordination with Project Accountant Lead.
• Support expense report submittal and reconciliation in coordination with Project Accountant.
Responsible of tracking the office supplies & stationary’s inventory by checking stock and ordering new supplies as needed.
• Assisting in procurement process starting from receiving “Procurement request form, getting written quotations & purchase order issuance in compliance with CDM Procurement poli
• Track the office equipment and furniture in Inventory system and update the status of items and maintain the inventory records on monthly basis.
• Support implementation of the health and safety measures and procedures according the CDM Smith health and safety policies.
• Provide other general administrative supports task requested by the supervisor when needed and related to the position.
Travel Logistics and Event Management
• Support the fleet through monitor & ensuring project’s vehicles are (insured, licensed and daily log sheets are filled in line with contract and local regulations.
• Support logistics and transportation needs under guidance of the Administrative & HR Manager.
• Responsible of all meeting, workshops and conference logistics by ensuring all necessary logistics related to the event are managed including: room booking, room setup, equipment & tools prepared, food/beverages and catering, attendees transportation and support, agenda supported, etc.
• Provide travel arrangements and clear communication for visitors including: hotel reservations, ticketing, airport pick up/drop-off for international / or local travelers, staff coming from/to Jordan for business in coordination and approval of HR & Administrative Manager.
• Assist the visa, residency and work permits needs of business visitors and expatriate assignees in Jordan.
#LI-JM1
Job Title:
Senior Administrative Assistant, Jordan
Group:
DJO
Employment Type:
Local
Minimum Qualifications:
• Requires High School Diploma, but Associates Degree and/or advanced coursework/certificate in business administration or other related discipline is preferred.
• Minimum three years of relevant experience in a similar administrative capacity.
• Very good written and spoken communication skills in Arabic and English.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills, self-motivated, attention to detail, and the ability to work as a team player.
• ability to work quickly, accurately and pay attention to details.
• Excellent time management skills and ability to prioritize tasks effectively in a fast-paced environment.
• Computer literacy and proficiency in the use of Microsoft Office applications.
Why CDM Smith?:
Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)
Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Site Location:
Jordan - Amman
Agency Disclaimer:
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Amount of Travel Required:
5%
Assignment Category:
Fulltime-Regular
Background Check and Drug Testing Information:
CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.